Human Resources & Admin Manager
AJMAL MAKAN - Sharjah Waterfront City
Total years of experience :10 years, 0 Months
- Reporting directly to CEO
- Recruitment & Selection
- Induction of new employees
- Terminations and resignations
- Promotions and transfers
- Salary, compensation and benefits
- Performance Appraisal
- Advise department heads on HR issues and local laws
- Arrange training and monitor training data
- Staff welfare and counselling, solve conflicts
- Policies and procedures
- Strategic personnel planning
- Preparing job descriptions
- Administration of office requirments
- Check and sign off invoices, monitor expenses
- Insurance packages and rates (health, fleet, building, workers comp etc.)
- Management events and meetings in coordination with Marketing Department
- Maintenance / administrative suppliers and rates in coordination with concerned departments.
• Reporting directly to Assistant Managing Director.
• Centralize GGICO Group`s HR Department.
• Plan, direct and coordinate Human Resources Management activities of GGICO subsidiaries.
• Compiling a HR strategy to reflect the GGICO business strategy.
• Preparing, updating, and recommending Human Resource policies and procedures.
• Preparing and updating Training plan and budget.
• Monitor, evaluate and record training activities and program effectiveness.
• Assess training needs through surveys, interviews with employees, and/or consultation with managers.
• Management of employment relationships.
• Providing professional HR advice and support.
• Recruitment process management.
• Training, coaching, development and SMART objectives.
• Performance management and improvement systems.
• Maintaining equality and diversity.
• Health and safety of the workforce.
• Managing and Organizing procedure of recruitment.
• Coordination and communication with the employment offices and operating online sites for recruitment.
• Preparation of recruitment advertisements on websites and newspapers and follow-up
• Preparation of manpower plan in coordination with various departments and sections.
• Participation in employment-related events such as job fairs and career day for universities.
• Set up a database of job applications received by applicants.
• Screening applicants for basic compliance with position qualifications summarizes CVs for easier evaluation by the Head of Departments, interviewing candidates and provide feedback to HOD.
• Make recommendations to the Human Resources Director about the most suitable candidate for appointment.
• Make sure to bring the new hires all supporting papers required.
• Conducting orientation session for new hires.
• Reporting directly to HR&D Director
• Member of Administrative Irregularities committee, Employees Social Committee, and EOM committee.
• Preparing HR and company policies and forms, like Recognition & Rewards policy, Training & Development, Recruitment & Appointment policy, Employee of The Month Policy etc, and preparing all circulars related to it.
• Preparing Company Internal Regulations & Procedures (Internal System), disciplinary actions list as per Ministry of Labor law & requirements.
• Preparing HR plans, such as T&D plan, Man Power plan.
• Preparing for yearly performance appraisal of employees, forms, sessions, recommendations (using SMART Objectives & Competencies).
• Preparing, monitoring and reviewing company job descriptions.
• Responsible of Job Evaluation & grading system.
• Screening applicants for basic compliance with position qualifications summarizes CVs for easier evaluation by the departmental heads, interviewing candidates and provide feedback to both HR&D Director and Managers.
• Responsible of Employee Relations activities, such as investigations, ceremonies, communications, employee trips and journeys.
• Controlling and Managing MenaItech systems (MenaHR, MenaPay, MenaMena).
• Preparing yearly increments plan with HR&D director.
• Formulating administrative orders and announcements circulars.
• Responsible of external trainees, like universities students and fresh graduates.
• Conducting training sessions for more than 2000 employees.
• Collaborating on the definition of the country training courses and materials ensuring effective and efficient use of resources.
• Executing training programs and supporting materials.
• Overseeing delivery of training to new hires ensuring quality, applicability and timeliness.
• Conducting in-house / customized training courses.
• Liaising and coordinating with internal and external providers to deliver approved training.
• Monitoring / Measuring / Following-up with the division/department managers relating to Career Development and training programs.
• Assisting in reviewing, analyzing and interpreting results of training audits.
• Supervising country training and development activities.
• Verifying information reported on the relevant section on the Performance Appraisal form/template and ensuring alignment with the training and development plan for the country.
• Supervising and participating in the process of assessment, T&D plan development for individual employees and all functions.
