Finance Officer & Administrator
Business Yard Technological Solutions (L.L.C)
Total years of experience :14 years, 7 Months
Carries out basic accounting duties for assigned projects, including processing routine payments, processing of invoices, allocating inter-project charges and payments and collecting project data for invoicing and payroll preparation.
1. Assisted activities of assigned personnel.
2. Coordinates, collects and processes accounting entries for the project assigned and in the preparation of related invoices, or the checking of invoices received and ensures that all accounting entries are well documented and supported. Reviews and interprets contracts from a billing standpoint.
3. Prepares the invoices to the client, gets approval and books invoices to the computer system.
4. Ensures that invoices are promptly dispatched, establishing status of payments due on a daily basis and follows-up outstanding invoices to expedite payment.
5. Allocates inter-project/and head office debits and credits using company credit and debit notes.
6. Submits cheque payments to Senior Management for approval and posts details to appropriate ledger, after approval.
7. Ensures all project costs or expenses are allocated to the proper cost code within project accounts.
8. Prepares cash flow, monthly project P & L, and semi and annual closing in accordance with the Company's accounting procedures.
9. Carries out similar or related duties, such as assisting in the work of other projects during periods of increased workload, checking the maintenance of appropriate records and files, and assisting with routine account allocation and transaction processing.
10. Deal with DHL & Fed Ex to Receive & send shipments & Documents within Kingdom and outside the kingdom.
11. Responsible for dealing with Health Insurance Companies.
12. Corresponding with different companies as per instruction.
13. Responsible to answer to different Customers Mails.
14. Assist front desk with all aspects of phone handling, attending to visitors, mail distribution, arranging for dispatch/courier, parking lot management etc.
Services existing accounts, obtains orders, and establishes new accounts by planning and organizing daily work schedule to call on existing or potential sales outlets and other trade factors.
Look after the Customer, Companies visiting in Show Room. Giving them the details of Product.
Responsible for Increase the Volume of sale.
Making Invoices, Purchase Orders, Delivery Notes using Computer based Software.
Making Accounts Entries using Accounting Software.
Corresponding with different companies as per instruction of Purchase Orders.
Responsible to answer to different Vendors/Customers Mails.
Taking Care of incoming & Outgoing Mails.
Managing and Maintaining the Office.
Follow up with vendors and customer for payments and other related issues.
Taking care of stock Sales & Purchases.
Prepare and transfer Staff salary through bank account.
Dealing with Petty cash.
Deal with DHL & Fed Ex to Receive & send shipments & Documents within Kingdom and outside the kingdom.
Carryout all the Purchases for office.
Updating Computer Records & Hard Copy Records.
Using Internet for Different Purposes.
Performing spreadsheet in MS Office for Different Purposes.
Typing/Preparing Different kind of Document.
Any other task that may be assigned to you from time to time.
Arranging meetings for Boss in Kingdom as well as Worldwide.
Responsible for all kind of airline bookings kingdom wide as well as Worldwide.
Responsible for issuing tickets to staff and for the guests/vendors.
Responsible for Hotel Bookings through fax messages or online worldwide for our guests/vendors as well as Boss (GM).
Responsible for dealing with Health Insurance Companies.
Responsible to arrange Visit Visas for GM.
Corresponding with different companies as per instruction of boss.
Responsible to answer to different Vendors/Customers Mails.
Taking Care of incoming & Outgoing Mails.
Managing Office.
Updating Computer Records.
Using Internet for Different Purposes.
Performing spreadsheet in MS Office for Different Purposes.
Any other task that may be assigned to you from time to time
To Assist the Manager in all the matters relating to the Administration & Human Resource of the Company.
To assist the Manager for the Administration and Human Resource Management of the Company, which shall include, but not limited to the following:-
a) Maintain database for all the employees of the Company.
b) Exercise control on all the service related matters of the employees.
c) Handle Insurance related issues (Health & Group life Insurances and EOBI registration).
d) Handle medical related issues of the employees (Claims with Health and life Assurance companies and follow up thereon).
e) Carryout all purchases of office equipment and its upkeep.
f) Monitor and keep record of all the staff house food and other purchases.
g) Monitor monthly attendance record of all the employees.
Arrange for the proper settlement of Staff Grievances.
Ensure implementation of the instructions issued by the Manager relating to the Administration and HR matters.
To Prepare and ensure timely processing of work visa for Malaysian expatriates.
To assist in making the timely travel arrangements of all staff members/Expatriates.
To assist in the proper compliance with the exiting Labour Laws.
Any other matter that may be assigned from time to time.