Sr. Personnel & Administration Officer
M/s. Drake & Scull International PJSC-Regional Office
Total years of experience :35 years, 3 Months
• To supervise DSI Admin Employees & make sure they are providing administrative support to all Staff / Labors with regards to their daily problems and matters. Also make sure that all staff grievances, increments and other personnel issues do not affect their working progress.
• Supervise the execution of all decisions issued by management regarding administration policies and procedures.
• Manage all administrative functions and ensure the effective and efficient operation of all activities.
• Manage office environment and making recommendations for continuous improvements.
• Handle office furniture parking spaces, and other company assets.
• Manage and supervise a team of administrative staff.
• Handle Transportation, Security, Labor Camp, House Keeping, etc.
• Conduct reports on continuous basis.
• Manage employee requirements in relation to visa, work, permit, labor card NOC’s and benefits.
• Follow up and coordinate with all related divisions/departments and different parties to assure that responsibilities are carried out appropriately and tasks are accomplished on time.
• Continually monitor labor law and update company policies to stay in line with legal recommendations.
• Act as a central point of contact between the department and external bodies (i.e government associations, legal firms, developers, landlords, etc).
• Undertake other duties consistent with the general scope of work as assigned by management.
• monitor and maximize retail budgets and product inventory, purchasing and sales
• work closely with Project manager and Purchasing Manager to coordinate and determine the most cost-effective marketing and hiring strategies
• interview and selectively hire the most qualified candidates, provide time-efficient and thorough training and maintain the skills and well-being of current staff with motivational incentives and evaluations.
• Preparing all necessary documents for the concerned on the site in order to know the exact area that should be transferred to taking into consideration the clean and security of the area and Regulations Stored
• Make a weekly summary of construction materials to the direct manager that were delivered, withdrawn and excesses.
• Record the construction material that expired or will not anymore be used should be reported to the direct manager before to take the necessary actions.
Due to different tasks and duties, I have the ability to work in different administration positions like Admin Manager, Office Manager, HR Manager in the Site with coordination with Head Office.
• Facilitate communication and planning by participating in the weekly monthly meeting.
• Plan and Schedule office work assignments. Set goals and deadlines and terminate administrative personnel and analyze the current operations for the purpose of implementing improvements.
• Responsible for the day to day physical operations of the company office includes: inventory control of office supplies, allocation of the company and Office Budget, and assurance of a pleasing atmosphere for visitors, members and staff.
• Administer monthly payroll and record and file such information. Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Keep records on all personnel of the Company. Provides historical reference by developing and utilizing filing and retrieval system.
• Plan, Administer All Administration office staff.
• Prepare daily work to do for administration staff and evaluate the progress of them.
• Prepare sub-contractors timesheets and time cards.
1 Prepare an annual plan and a medium-term plan for a three-year human resources are approved by committees planning, coordination and follow-up in the Service in accordance with the following: --
2 Identify new jobs required by the action plans and expansion and development, bringing new employees who staff the constant work for any reason.
3 Identifying needs in the agenda formations of posts, categories and grades required by the mobility of promotions and modify conditions and others.
5 Make the necessary adjustments imposed by the nature of changes in the reality of the organizational structure and functions, if any.
6 Identify temporary jobs as projects, programmes and other work requirements.
7 Into instructions description and classification of jobs and quality groups including suits the organizational structure and functions of the service.
8 Prepare office communications when requested.
9 Manage organization and storage of employee files.
10 Support miscellaneous project work as required.
11 Provide all related administrative work for the department.
12 Work in co-ordination with th PR Officer under the auspices of the HR. Officer.
1. Monitoring of daily Manpower Status.
2. Preparation of weekly Manpower report.
3. Monitor and reporting of site accidents.
4. Scrutinizing and evaluating C.V for hiring qualified workers of the Company.
5. Preparation of appraisals and evaluations of Staff/workers and report to the Management for promotions, increments, trainings etc.
6. Expired Visas and work permits monitoring for renewal on time.
7. Monitoring of Vehicles registration expiry for renewal on time.
8. Updating of employees information using (EPRO) software
9. Follow up and monitoring of Labour Rules, its amendments
10. Routine Administrative Activities.
1. Prepare office communications when requested.
2. Manage organization and storage of employee files.
3. Support miscellaneous project work as required.
4. Provide all related administrative work for the department.
5. Work in co-ordination with th PR Officer under the auspices of the HR. Officer.
1 Maintaining the outstanding client and marketing the banking services to target clients.
2 Managing the relationship between the banks and prime clients by meeting with outstanding/ potential customers to discuss their financial requirements and needs and provide professional advice, suggestions and options from the range of available banking products and services.
3 Studying and analyzing credit applications for corporate clients by evaluating financial strength, recommendations based on findings.
4 Completing all post - approval facilities documentation.
5 Monitoring the facilities performance during the life cycle to ensure the bank's position is protected and daily review for clients accounts transactions to ensure availability of funds.
6 Collecting all installment that become due by means of regular follow up of concerned clients.
7 Keeping excellent relationship with customers.
8 Responsible for issuing/ following/.. Bonds, LC's & Warranties.
9 Preparing statistic.
10 Monitor the loan/facilities performance during the life cycle through online analyses to ensure the bank position is protected and that approved loan processes are observed.
11 Maintain close and cordial relations with customers in order to provide high quality personal service and to optimize opportunities for increased business.
12 Analyse financial statement (income statements, balance sheets and cash flow statements) using Moody's financial analyst program.
1. Undertake spreading and in depth meaningful analysis of financial statements.
2. Discuss customers requirements, line structure and related terms and conditions with Relationship Manager.
3. Coordinate with Relationship Manager to ensure that all necessary information required for processing a credit proposal are obtained from the customer.
4. Preparation of all credit proposals with due focus on risk analysis and litigants.
5. Acquire thorough about the bank's credit policies, products and services
6. Marketing the bank's services and keeping excellent relationships with customers.
Diploma of Business Adminstratin & Office Practice from (UNESCO/UNRWA) Wadi Al-Seer College. 1. Advanced Executive Secretarial Functions & Shorthand. 2. Advanced Office Organizations & Office Administrations. 3. Accounting by using Advanced Access Program on Computer. 4. Commercial Correspondence & Business Statistics. 5. Commerce & Banking.