Admin Assistant
SABIC Petrochemicals
مجموع سنوات الخبرة :20 years, 8 أشهر
Complete and detailed search assignments, ensuring an understanding of job duties responsibilities and business requirements.
Review resumes and credentials for appropriateness of skills, experience and knowledge in relation to position requirements.
Provide complete, accurate, and inspiring information to candidates about the company and position.
Manages the scheduling and logistics of all interviews between candidates and hiring managers.
Extends offers of employment to selected candidates under the direction of the hiring managers and within the guidelines of Co compensation Grading System.
Manages the presentation, selection, offer, negotiation, closing, and administrative components involved in full lifecycle recruiting.
Performs detailed reference checking and/or reference analysis on selected candidates and reviews results with hiring managers.
Conducts follow-up calls and quality-improvement studies with hiring managers and new hires.
Maintain accurate and well-ordered documentation on all selected candidates.
Visits all hiring-manager departments to develop a thorough understanding of the department culture and uses that understanding to help candidates fully understand the opportunity.
Develops and maintains relationship with employment agencies from Asian, and Gulf countries.
Evaluates their services and recommends most suitable body for specific recruitment requirement, then negotiates recruitment fee structures with recruitment and placement agencies
Dealing with overseas and local Agencies - From local - Excellent Solutions,
Provide reporting and regular status updates to the Group HR Manager as required through reports.
Manages the tracking of applications from advertisement sources, internet ads and direct walk in résumés.
Develops, implements and maintains ‘best practice’ recruitment and selection policies, systems, procedures, and tools including strategies and selection techniques
Preparation of Annual Human Resource Report including Weekly KPI, Monthly & yearly Joined Report with Graphical Representation.
Can search with Job portals like : Bayt.com, Gulftalent.com, Naukrigulf.com, Mihnati.com and Linkedin.
1. Managing all HRDF (Human Resources Development Fund) related processes by ensuring maximum contribution to the Company
2. Ensure that all necessary documents are available in employee files
3. Ensure that all new staff has necessary medical tests and join to the Company after the report has been checked.
4. Ensure that all new staff has no criminal record which prevents to join to Tibah.
5. Managing all GOSI related processes for Tibah and BTA
6. Ensure that all the employees have job contract signed and approved in time
7. HR Administrator for DMS (Document Management System)
8. Providing periodical reports related to the processes he is responsible
9. Provides HRIS technical support to employees.
10. Participate in Developing recruitment strategy and recruitment Plan.
11. Handling recruiting, selection and hiring processes.
12. Responsible for new-hire orientation, leadership training and professional development.
13. Development and implementation of recruitment process and policy.
14. Participate in the selection and appointment of staff.
15. Makes job offers to successful applicants, negotiates when necessary and regrets unsuccessful applicants.
16. Writing and forwarding rejection apology letters.
17. Conducting and attending job fairs and open days. .
18. Conducting exit interviews.
19. Conduct and arranger interviews.
20. Prepares announcements for new hires.
21. Prepares employment contracts.
22. Participate in Developing, updating and implementing all HR policies and procedures.
23. Knowledge of Saudi labor laws, rules and regulations.
24. Knowledge of policies and standard operating procedures of the company.
25. Secretary and member of Recruitment and Interviewing Committee.
26. recording new employees in Oracle system
Open new vacancy in Taleo system (Fill in position information and take necessary approvals)
- Posting positions (Cristal Careers / Linked In / Mihnati / Bayt.com)
- Maintain central employee requisitions file.
- Conduct job profiles.
- Set recruitment plans with concerned division.
- Publish vacancies with approved employee requisition in jobs website.
- Screen CVs against approved job description.
- Conduct initial screening interviews (Phone and/or 1-1 interviews).
- Set final interviews plans with concerned division. And share in conducting final interviews.
- Deliver pre-interviews presentations/brief notes.
- Coordinate approved overseas recruitment plans with overseas agencies.
- Conduct pre-employment check-references
- Issue job offers + Employment contract.
- Complete new hire employment files per company policy.
- HRDF from A to Z
- Update all recruitment activates in SAP system.
- Promotion process, grievance, transfer employees (Studying & reliable the case).
- Developing effective Saudiazation programs for Saudi fresh graduates.
- Preparing weekly, monthly, and quarterly reports.
-Responsible for all recruitment process of Contractors Or temporary manpower from A to Z
• Collect screen CV, s as per job profile and shortlist for telephonic face to face interviews' and forward cv's to the requirement departments for assessment.
• Prepare interview questions based on job category.
• Visiting local institute and college to meet the graduated student and coordinate with the graduated student affairs.
• Searching CV's using internal, External other websites.
• Prepared weekly &monthly Recruitment Tracking Report/
• Coordinate with the documents controller to issue new employees ID number and entering them in the payroll.
• Conducting exit interviews.
• following the manpower and saudization plans and recruitment budget.
• Responsible for making contact with overseas recruitment agents to set up recruitment and selection program.
• Arranges for the venue, times and dates for recruitment team trip. Once
candidates have been selected is responsible for making offer letters,
• Exit interview with those who are going to leave the company for various reasons.
• Responsible to review the iqama professions for foreign candidates
• Searching CV's using internal, External other websites.
• Collect screen CV, s as per job profile and shortlist for telephonic face to face interviews' and forward cv's to the requirement departments for assessment.
• Prepare interview questions based on job category.
• Visiting local institute and college to meet the graduated student and coordinate with the graduated student affairs.
• Prepared weekly &monthly Recruitment Tracking Report/
• Coordinate with the documents controller to issue new employees ID number and entering them in the payroll.
• Conducting exit interviews.
• following the manpower and saudization plans and recruitment budget.
• Responsible for making contact with overseas recruitment agents to set up recruitment and selection program.
• Arranges for the venue, times and dates for recruitment team trip. Once candidates have been selected is responsible for making offer letters,
• Arrangements for visa and travel arrangements.
• follows up on a regular basis to ensure candidates travel and arrive on time
• Searching CV's using internal, External other websites.
• Collect screen CV, s as per job profile and shortlist for telephonic face to face interviews' and forward cv's to the requirement departments for assessment.
• Prepare interview questions based on job category.
• Visiting local institute and college to meet the graduated student and coordinate with the graduated student affairs.
• Prepared weekly &monthly Recruitment Tracking Report/
• Coordinate with the documents controller to issue new employees ID number and entering them in the payroll.
• Conducting exit interviews.
• following the manpower and saudization plans and recruitment budget.
• Responsible for making contact with overseas recruitment agents to set up recruitment and selection program.
• Arranges for the venue, times and dates for recruitment team trip. Once candidates have been selected is responsible for making offer letters,
• Arrangements for visa and travel arrangements.
• follows up on a regular basis to ensure candidates travel and arrive on time .
• Responsible to ensure new recruits are received and transported to company accommodation on arrival .
• Responsible for developing a program for the recruitment and selection of Saudi’s .
• Responsible for the H.R. Development Fund
• Complete Co-op Trainees Paperwork and issue ID.
• Assign Co-op Trainees to various departments based on their Majors.
• Arrange monthly salaries for the Co-op Trainees.
• Review results of the candidates and Decline for not admitted.
• Responsible to review the iqama professions for foreign candidates.
• Performs miscellaneous job-related duties as assigned.
Major Human Resource
