Senior Administrator& PMO Procurement, (BD) Officer
Parsons - Saudi Arabia
Total des années d'expérience :18 years, 10 Mois
Create bidders long list
Client approval to this list
Send questioners to bidders for prequalification process
PQQ Criteria created and approved by client
PQQ Assessment to wither qualify or disqualify
Bidders short list, includes the qualified bidders for client approval
Preparing the RFP documents, based on the type of required work
RFP documents includes the Bid evaluation criteria and its related weightage
Quality check for the RFP documents after prepared
Assemble the tender documents, by coordinating with several concern parties, to ensure that the latest documents to be issued
Prepare the letter of invitation
Fill and signed the RFP check list before issuing to market, confirming that all the required data are included( attached are 2 check list, one for consultant and other for GC)
Invitation letter signed by client and confirming that we should float the bid to, market
Attached the invitation letter in an Invitation e-mail, which include the tender head line
Within 2 days bidders to confirm the receipt and their intention to bid by singing appendix 5 attached to the RFP, and return through e-mail
In the invitation e-mail, the queries dead line is identified and the queries form is provided
Receiving Queries from Bidders and answer it.
Translation all technical documents for Projects into English/Arabic.
A- Admin. Jobs:
1-Handling all bookings (Tickets, Hotels..etc)
2-Procurment Job: Searching, bring quotations, making comparison sheet, making the payment orders and follow after buying with the concerned person/Dept. (This include Vehicles, Equipment, contractors, suppliers ..etc)
3-Supervising Abqaiq camp (furnish it, maintenance, fixing new fiber glass toilets, arranging accommodating the employees in rooms (old& new)& follow with responsible all previous activities)
4- input& arranging couriers (in& out)
5-Receving, Sending& sometimes modifying agreement for Khobar branch (subcontractors)
6-Making expense claim
B- HR& Recruitment Jobs:
1-Coordinating with overseas agencies (India, Pakistan, Philippines, Bangladesh& Egypt) to recruit new employees
2-Sometimes I was preparing the offer letters, reviewing it and the contracts
3-Preparing all payment orders for all agencies upon invoices sent to us from them as per contract between us& our company
4-Dispatching the necessary documents for recruitment
5-Follow with agencies always the priority for important candidates& after employees getting visa for booking them tickets.
6-After arrival of employees sending email to all concerned person for arrangement (airport Pickup, Camp, cash advance, medical check, provide sim cards and laptop getting Iqama& assign to site)
7-Coordinate for the hired employees suppliers (times sheets& payments)
8-Arranging with SSM Visas numbers, categories& send it to agencies accordingly for candidates priority to come
C- Logistics Job:
1-Dealing, searching, finalizing prices will all logistics companies for our shipments all over the world
2-Most important job: working on Saber System to get the necessary certificates for our shipments like SASO, COC, IECEE …etc.
3-Dealing, coordination& follow with all third parties companies like SGS, Intertek…etc to get the certificates.
4- Dealing, coordination& follow with all suppliers to get necessary documents for third parties to issue certificates.
5-Making the payments either through Sadad or by bank transfer to third party companies
6-Arranging with logistics companies for release our shipments from ports (either Air or Sea ports)
Receiving& Updating RFIs, MIRs, Pouring Cards, Erection cards, Materials Transmittals &Shop Drawings Transmittals and Letters ( in& out).
Responsible for HR issues in project like preparing time sheets, payroll, vacation schedule …etc.
Responsible for making the agreements between the company and manpower suppliers.
Managing all Site Office activities and making the letters for the client& contractor also receiving it.
Making Monthly Reports to the Client.
Responsible for making Project Monthly Invoice for Sofcon to Client (Amana).
Responsible for making evaluation for Sofcon employees.
Translating into Arabic& English
Attending all meetings between Client, Consultant (our company) and the Contractor and register the minutes of meetings.
Receiving& Updating RFIs, MIRs, Pouring Cards, Erection cards, Materials& Drawings Transmittals and Letters in& out.
Responsible for HR issues in project like preparing time sheets, payroll, vacation schedule …etc.
Responsible for making the agreements between the company and manpower suppliers.
Responsible for making Project Monthly Invoice for Sofcon.
Managing all Co. activities and making the letters for the client, contractor, Royal Commission, Marafiq, Seco, STC and also receiving it.
Making Monthly Reports to the Client.
Responsible for making the evaluation for Sofcon Employees.
Translating into Arabic& English
Attending all meetings between Client, Consultant (our company) and the Contractor and register the minutes of meetings.
Responsible for making all contracts between Masco and all Sub-Contractors.
Responsible for receiving all materials receipts coming from site by our foreman such as (sand, sub base, base course … etc)
Responsible for updating materials receipts on excel and filing it.
Responsible for making the invoices attached with the materials receipt and arrange it for payment for our sub-contractors from accounts Dept.
Responsible for the correspondence between our branch and head office in Riyadh for any matter regarding contractors and materials supplying.
Responsible for making the bills& Payment of rented equipments, man power and vehicles.
Responsible for sending documents and receiving documents for our technical office through DHL, etc.
Updating RFIs, MIRs, Erection cards report, etc files on spreadsheet.
To coordinate and prepare necessary documents required by Client and for the contractors.
Maintain a log sheet for all incoming and outgoing drawing, documents, etc.
-Preparing the appointment letters& contracts in English and Arabic updating information on Biz-Intelligence system.
-Extracting Iqama& driving license for the employees by arranging with PRO.-Processing the operation of payroll.-Responsible for making vacation Leave procedures for eemployees and sending it to accounts for settlement.-Responsible for booking the tickets for all employees.-Making the warning, penalty, increment, termination and incentives letters.-Updating data for employees on Biz-Intelligence system like (Passport, Iqama, Salary, Insurance& Personnel information) details then making the files for new employees.-Entering data on (Peachtree) System like (Job Description, Salary Info, Personnel details, Pay Hourly Info. per 31, 30, 28 days, Passport& Iqama details.*Recruitment work:-Assisting resources manager in dealing with Overseas agencies in India, Pakistan, Philippines .etc, to recruit employees from these countries.-Prepare staff requisition form (SRF) and sign it from the mentioned departments and GM.-Sending the request to the mentioned overseas agencies to inform them by our needs from manpower.-Receiving the Cvs for candidates and distribute it to departments for short listing.-Sending short list along with SRF to the resources manager to recruit employees as per it (country, categories, etc).-Receiving the list of the selected candidates& CVs from resources manager then start to prepare offer letters for them.-Sending the offer letters for the mentioned agencies for signatures from selected candidates.-Sending the visas summary for the agencies and the necessary documents for processing the visas like authorization letter, wakala, etc with the assisting of PRO.*Admin Work:-Translation to HRs dept. into Arabic and English for making agreements with the Suppliers& Clients.-Monitoring the visas status and make the reports for the GM by Exit& expected coming employees.
-Preparing Time Sheets for Sendan Employees and Hired Employees.
-Entering Data of Passport, Iqama and Labor card& Monitoring dates of expiration for them for renewal by coordination with PRO.
-Preparing the offer letters and sending it to overseas agencies for the selected Employees for signature.
-Preparing visa request form and sign it from Admin Manager then giving it to PRO to start processing it.
-Making the warning, Penalty and incentives letter.
-Preparing the offer letter and sending it by mail to overseas agencies for the selected Employees
-Preparing the agreements with the Suppliers in Arabic and English.
-Monitoring the Camps of the Company to ensure cleanness, good food for the employees, safety and arranging for any maintenance or new constructions in the camps to be ready for any Audit from Metro Project Auditors (Mitsubishi).
-Translation into Arabic and English.
-Prepare documents for ID Metro Project for Employees.
Preparing Time Sheets for Employees.
-Making the warning, Penalty and incentives letter.
-Preparing Insurance Cards for the employees.
-Translation all the letters which comes in Arabic into English for the Chairman (Indian) of the Company.
-Sending the letters to governments offices and receiving it.
-Making the agreements with the contractors for the new Plant for the Group Velocity (Velocity Trends) in 10th of Ramadan City & Velocity Logistics and making the contracts for the new constructions in the Company.
-Attend all the meetings of the Government and Free Zone Authority with the Chairman and translating to him into English.
I studied in Accounting and Administration Departments.
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