Head of Administration
Maersk Pakistan (Private) Limited
Total des années d'expérience :30 years, 10 Mois
Achievements:
• Establishment of an independent administration function at Maersk, providing services to all Business Units including Maersk Line, Safmarine, (DAMCO until December 2010) and APM Terminals.
• Successful project launch as BPO and Super User for Travel Expense Management (TEM) and Self Service Procurement (SSP) modules of project FACT. (A SAP based application adopted by AP Moller Maersk Group)
• Timely completion of various interior and furnishing projects of offices for Maersk Group in Karachi, Lahore and Faisalabad with zero downtime in working hours.
• Developed various admin. related policies and SOPs for travel, vehicles, mobile phones and documents warehousing in support of business objectives of the organization.
• Initiated cost cutting programs regarding mobile phones, office supplies/maintenance, vehicles and transportation.
• Initiation and completion of travel outsourcing and creation of travel desk by American Express Travels.
• Project completion of assets tagging of all fixed and low value assets with periodic counting and verification.
• Annual budget preparation for administration related items including office expenses, repair/maintenance, company cars, pool vehicles, staff vans, fuel and maintenance costs etc.
• Arranged regular fire-drills and evacuation exercises on all locations. Coordinated effectively for curtailing fire at Bahria Complex-I on January 08, 2008.
• Launching of quarterly admin. survey to staff on admin. department’s performance.
• Managing local IT and providing leadership to the local Engineer after off-shoring of IT services to the Global Service Centre.
Other Responsibilities:
• Providing overall direction and leadership to the company’s administration staff as well as to the subcontracted functions, such as housekeeping, security, valet, maintenance and catering etc.
• Reviewing all admin. related data for accuracy and completeness, establishing proper data inventories for all admin related items including cell phones, vehicles, insurance policies, fixed assets etc.
• Ensuring that the office premises (including corporate office, customer services office, branches, port offices, warehouses, and repair yards) are maintained in an appropriate, organized and hygienic manner, supporting corporate identity and image.
• Responsible to provide facilitation to all expat staff on work visa, housing, security, personal staff and travelling.
• Ensuring proper implementation of safety and security directives to safeguard employees, company assets and operations.
• Maintaining effective relationships with all agencies and authorities having a role in safety and security of assets and staff e.g. police, armed forces, rangers, CPLC etc.
• Reviewing and selecting vendors for administration related services in conjunction with management and approve invoices with respect to expenses in all administration related activities.
• Ensuring that the archive-rooms are kept in an orderly manner and proper inventory system is used.
• Negotiating prices, quality and quantity with various suppliers in conjunction with management.
• Responsible for statutory reporting, auditor coordination, books of accounts, payroll processing, management reporting and computer based accounting.
• Developed various admin, HR & finance related SOPs including hiring, training, attendance, financial reporting, remittance tracking, purchasing, medical policy, leave policy, employees insurance, salaries and benefits.
• Planned, directed, and coordinated activities of designated projects.
• Planned and arranged training sessions for software engineers, project managers and other staff.
• Initiated, administered & coordinated all activities for the smooth shifting of office to a new location including premise search, infrastructure establishment and transportation.
• Oversee purchases, negotiated contract pricing, and performed technical research.
· Responsible for overall administration of the institute, encompassing hiring & training of staff.
(Teaching and non-teaching)
· Developing & implementing administration policies, rules and regulations.
· Maintaining Academic Calendar.
· Coordinating with affiliating authorities like Sindh Board of Technical Education
(S.B.T.E., a government of Sindh regulatory authority)
· Responsible for overall operations like purchase, logistics, inventory and delivery.
· Liaising with Mindware (UAE) for Microsoft, Cisco and Targus products, as ECS was business partner of Mindware in Pakistan.
· Planning and executing marketing strategies for different campaigns.
· Preparing and analyzing of marketing statistics and business development documents.
· Teaching, preparing syllabus and examination papers.
· Prepared two years diploma course in Computer Graphics for S.B.T.E.
· Create all design work for school regarding prospectus, advertisement and announcements.
· Advising students on thesis projects.
· Also won best performance award in 1998.
· Assisting in planning, organizing and executing marketing plans.
· Analyzing marketing survey statistics.
· Assisting in developing marketing strategies and business planning documents.
· Tracking the effectiveness of marketing campaigns.
2nd Division
Completed with distinction