Annalyn Brotonel

Review the process by documenting the Policies and Procedures of the Department

Analyze the area that needs to re-engineer to streamline the process of the Dept.

Make a recommendation on the areas that will help the Organization achieve their goal (eliminate work redundancy, lengthy process and others)

Prepares bids and proposals; writes and/or assists in writing bid specifications for commodities and services needed by Etihad Airways End Users; analyzes responses, makes recommendations for award; creates purchase orders.

Conducts pre-bid meetings with interested vendors and Etihad Airways End User to ensure complete understanding of bid requirements, scope of work, and responsibilities; prepares addendums following pre-bid to clarify, make additions, deletions to quotations/proposals.

Manage procurement activity, including Tenders, to ensure compliance with the Corporate Governance and Manual of Authority and requirements and the application of a process that best meets the needs of the End Users, Department and service users, including the preparation of contract and tender documentation and managing the provider selection process.

Plans and conducts competitive negotiations, including sole source procurements.

Resolves delivery problems and complaints, vendor disputes concerning contract obligations, and verbal and written protests from unsuccessful bidders.

Receives, reviews, and analyzes purchase requisitions.

Maintains records on purchase price information on both open market and contract purchases and revises these as conditions change; opens contracts for rebidding when needed.

Assists Etihad Airways end user in their direct procurement of commodities and services when requested. Makes recommendations to the End user for award of bids on large contracts.

Administers contracts and purchase orders to ensure compliance with bid specifications, requirements, vendor performance, delivery receipt, contract compliance, payment scheduling, etc.

Ensure that items received in our Warehouse are up to date in the system (GRN)

Ensure to check the payment was made in accordance on the Terms of payment agreed by Etihad Airways and the suppliers, to avoid complaint and inefficiency of the delivery.

Account Reconciliation for incoming revenues from local and abroad offices.

Ensure the Accounts tally against our transaction.

Prepare reports for any discrepancy for the Corporate Accounts.

Budget preparation and defense for next year;s business scenario.

Prepare monthly Revenue report.

Analyze and maintain the accuracy of all numerical data.

Facilitate Audit every end of the month to ensure consistency as to the corporate standards.

Facilitate all Credit advices from the Corporate Bank and reconcile against the financial record.

Monitor all value of resource used e.g. check, capital expenditures, amortization, depreciations, book values, credit payments, telegraphic transfers, etc.

Prepare and monitor Invoice movements.

Monitor and facilitate preparation of Account payables based on agreed payment terms.

Analyze and submit proposals for Investments, Capital Usage and Ventures.

Building, facilities and office physical management.

Review, update/revise administration policies and procedures applicable for new business trends and conditions.

Appraisals for subordinates utilizing core competency measures.

Other Duties and Responsibilities

Handle Governmental issues e.g. Business credibility and operational requirements.

Attend and ensure meeting Clients requirements by Client Servicing.

Monthly Payroll analysis and preparation.

Follow-ups Accounts Receivables to various clients and ensure payments.

Facilitate rentals negotiation and contract facilitation.

Monitor and analyzes Clients contracts and submit recommendations.

Sourcing of suppliers.

Event Management.

Monitors media department for accuracy of all media clippings and presentation.

Purchasing:

Responsible for the acquisition of all materials, inventories, equipments, furniture and fixture of the business.

Ensure that the best price of the acquired product is attained without sacrificing quality of the desired item bought.

Collect data base of reputable suppliers for the use of the business and its clients.

Utilizes analysis tools (comparative analysis table) to attain the best product intended for the operations.

Enhancing profitability thru efficient sourcing, negotiation and terms buying if the purchase items are intended for re-selling.

Contribute to corporate Budgeting and Cost Control through efficient price index updating and monitoring.

Developed corporate standards in purchasing for in-line departments to ensure smooth purchase request and acquisition.

Ensure database of suppliers for immediate or emergency acquisition particularly intended for clients.

Ensure timely delivery of procured or to be sold products through implementation of JIT Concept.

Excelsin Canvassing/sourcing and negotiation.

Office Administration:

Prepare and monitor Media Plan for Clients.
Prepare and Monitor Release Order of AD to various Publication Companies.
Set-up appointment and meetings of the Managing Director.
Responsible in the processing of the Employment/Visit Visa of the Company Staff.
Handles the processing of ID card in govt. dept.
Handle the diary of the Managing director and Account Managers.
Updating the database of our Suppliers and other contacts.
Prepare power point presentation for Clients.
Office Administration and cost control.
Prepare Quotations, Invoices and Product order.
Handles all the Accounts Payable, Receivables and Petty Cash of the Company.
Prepare letter to the correspondence.
Assess/Analyze Clients movement.
Prepare volume report every month.
Monitors and tally’s Account payables and receivables.

Report to Clients all dollar inward remittances received for the day for crediting to their respective accounts.

Provide Clients copy of remittance credit ticket.

Ensures all documents are properly checked and reviewed.

Prepare and submit proposals to various Shipping/Manning Companies/new Clients.

Our proposal covers bank services like payroll processing, remittance handling and trading thru foreign exchange "monetary conversion".

Under the payroll processing, we offer a system designed for their needs or we customized current system to adapt to our system for computerized processing.

Provide orientation to system users.

Monitors the processing of each company payroll/transactions.

Control all the transactions being processed and posted by the Staff.

Provide reports to the company on all un-posted items for proper disposition.

Attend to various inquiries of our Clients.

Review procedures and recommends system enhancement for our Clients.

Review performance of our Clients with regards to their volume of remittances.

Provide technical support for Clients if there’s error in the system.

Credit/process remittances of our Clients.