Receptionist cum Admin Assistant
Filipinas Asia Shutter Door Corporation
Total years of experience :6 years, 6 Months
**Greet persons entering the establishment, determine nature and purpose of visit, and direct or escort them to specific destination **Answering telephone calls, interviewing clients and verifying information
** Support and provide customer service via phone, e-mail and faxes as a receiver
** Responsible for answering quires of the customers
**Take and relay messages and provide assistance
**Responsible to satisfy customer and maintain good image for the company
**Hear and resolve complaints from the customer or the public
**Performs routine clerical and typing tasks
**File and maintain records
**Perform administrative support tasks
**Accounts Receivable
**Billing and Collection
**Preparation of delivery receipts, sales invoices and counter receipts
**Monitoring and safekeeping of official documents - Sales Invoices, Delivery Receipts,
Official Receipts and Provisional Receipts.
**Responsible of the following weekly reports:
a.)Detailed Summary of Accounts Receivable - Posting of weekly sales & collection. Posting of adjustments such as sales returns, sales discounts and withholding taxes deducted by customers
b.)Aging of Accounts Receivable - Analysis of AR days
c.)Summary of Remittances - Posting of weekly cash / check endorsements
d.)Summary of Accounts Receivable
**Follow up collections to customers
**Daily collection report
**Weekly Summary Report of Sales Return & allowances
**Preparation of Cash Receipts Book.
**Account Payables
**Received, verify and analyze invoices and statement of account.
**Prepare voucher manually.
**Prepare purchase order and office supplies for the company.
**Prepare check for the supplier.
**Monitor payments for utilities and rentals.
**In-charge in weekly collection of checks.
**In-charge in petty cash liquidation.
**Prepare monthly accrual report, cash disbursement/monthly expense and expanded.
**Time keeping of DTR - all employees of direct hired.
**Payroll of all employees under agencies.
**In-charge of filing released vouchers, contract of rentals and agency.
**Auditing allied redemption.
**Cash card custodian.
**Petty cash custodian.
**In-charge of petty cash liquidation.
**In-charge of sales.
**Counter checking of invoices and purchase order to the trade card.
**Checking, validating and preparing import - export documents.
**Processing fee requests from import - export department.
**Prepare voucher manually.
**Encoding and filing all transactions.
**I’m the secretary of the general manager.
**Provides secretarial and administrative support to my manager.
**Multi-tasking of all clerical works.
**Account Payables
**Received, verify and analyze invoices and statement of account.
**Prepare voucher manually.
**Prepare purchase order and office supplies for the company.
**Prepare check for the supplier.
**Monitor payments for utilities and rentals.
**In-charge in weekly collection of checks.
**Petty cash custodian.
**In-charge in petty cash liquidation.
**Prepare monthly expense and expanded.
**Time keeping of DTR and payroll of all employees.
**In-charge of filing released vouchers.
**In-charge of 201 files.
**In-charge in purchasing supplies need in the production.
**Prepare canvass material sheet.
**Coordinating with the supplier in-regard of the purchase order.
** Preparing and releasing company loan.
**Checking and validating loans per member.
**In-charge in payment for SSS, HDMF, Phil. health and BIR.
**Encoding and filing all transactions.
**Preparing check for the supplier.
**Counter checking invoices and purchase order to the purchasing department.
**In-charge for monitoring check for signature.
**Assisting weekly released check.