Secretary / MEP Tendering Procurement
STRABAG Abu Dhabi LLC
Total years of experience :26 years, 3 Months
To support preparation of MEP Tenders and Site Procurement for the Company within the scheduled time frame.
Prepares Bill of Quantities (BOQ) for MEP tendering projects;
Support in preparation and development of Bill of Quantities using ITWO software;
Sends and prepares RFQ and coordinates with suppliers for prices of items required for estimation;
Coordination with subcontractors who are willing to participate in bidding for certain tenders;
Documentation of offers received for each tender;
Maintenance of vendor / subcontractor database;
Assists in initial stage of projects so as to request final quotations received for project;
Floats inquiries to suppliers and subcontractors in coordination with Estimation Engineers;
Checks and update the Price Comparison sheet.;
Prepares Requisition Order and assist in processing of Local Purchase Order (LPO) of required materials;
Any other duties as may be required by the company.
Provides personal administrative support and assistance to the Project Manager;
Prepares and send correspondence;
Coordinate meetings and appointments with the PM and Subcontractors,
Maintains calendar and diary schedule of the PM
Prepares and sends various document submittals;
Monitor and prepares monthly time sheet.
Handle and assist document control duties during absence;
General Administrative and clerical support to the project staff;
Perform other related functions and services at times needed.
Provides personal administrative support and assistance to the immediate superior.
Prepares and sends correspondences and insures its confidentiality.
Prepares and updates company profile, group presentation for submission of Pre Qualification applications.
Taking full responsibility for diary management, scheduling of meeting and travel itineraries.
Responsible for screening all incoming and utgoing calls.
Meet and greet clients and visitors.
Responsible for general clerical duties such as photocopying, faxing, mailing and filing documents, hard copy and through electronic filing system.
Coordinates with branches for the updated project list as well as
the monthly project reports from site to the management and
head office.
Research for price quotation and purchasing of office furniture
and supplies.
Handles and summarizes petty cash.
Any other duties as may be required by the company.
Provides general assistance to the Managing Director;
Secure proper handling of files and reference materials;
Prepares correspondences needed by the managing director;
Handles and prepares documents to send/receive;
Prepares Job Orders, Receipt Vouchers, and Invoice;
Looks and finds for prospective clients;
Coordinates with clients regarding their printing requirements;
Prepares quotations and sales proposal for prospective clients;
Respond to and follow up sales inquiries by telephone and personal visits;
Any other duties as may be required by the company.
Performs office management duties;
Reviews and summarizes purchases, monthly reports, and other financial documents of the company;
Maintains and updates documents and records on file;
Monitors billing for reimbursement by company.
Prepares checks and contracts issued by the company;
Attends to client needs and queries regarding their contract;
Updates and monitors all bank transactions, ensures that they are properly funded and within the maintaining balance;
Any other duties as may be required by the company.
Manages cash handling in terms of daily sales;
Handles customer needs, queries and complaints;
Provides excellent customer service and satisfaction;
Supervises all the inventory of the stocks needed in the store;
Supervises staffs with their daily activities;
Consistent in handling principal accountabilities of a supervisor.
Handles Petty Cash.
Monitors and maintains the highest standard of quality, service and cleanliness;
Manages opening and closing shifts of restaurant operation;
Controls labor hours, cash handling, wastage and yields on shift;
Supervises deliveries of raw materials, packaging and operating supplies;
Consistent in handling principal accountabilities of duty manager;
Responsible for ensuring good working condition of the equipment;
Ensures strict compliance of the control measures in the restaurant;
Responsible for the smarty party operation in the restaurant.