Document Controller / Admin Assistant
PARSONS INTERNATIONAL LIMITED
Total years of experience :4 years, 1 Months
Attended Aconex Training for workflow procedures, submittals of Documents (Reports and Drawings) via transmittal and organizing packages and deliverables.
•Manage the document/drawing review process: internal and external.
•Centralized control of all the files, records and logs. Registering Internal and External documents.
•Maintain employee directory and related data pertaining to employee.
•Send drawings and Report submittals through Aconex.
•Log/control all the incoming/outgoing Documents in the Database system using Aconex.
•Handling all Administration matters related to the Project Site Office. Prepares draft Correspondence.
•Provides employee assistance with their annual leave request, request for company letter, post-mobilization assistance to newly joined employees, new employee site orientation, timesheet, etc.
•Handling telephone, fax and other office equipment.
•Perform other related functions as directed.
•Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies.
Responsible for taking incoming client specimen pick-up request calls in a professional and responsible manner
•Responsible for making outgoing logistics/ pick-up calls to various couriers
•Track and document logistics calls to ensure customer satisfaction
•Responsible for maintaining accurate specimen logs
•Responsible for specimen pick-ups and communication within and outside the department
•Responsible for monitoring specimen delivery and departmental metrics
•Responsible for monitoring courier expenses
•Assists in vendor selection and pricing in order to optimize routes
•Makes sure that quality assurance and quality checks are maintained
•Other general administrative support duties as assigned