Operations Manager
Azizi Developments
Total years of experience :18 years, 9 Months
• Manage day - to - day office operations of the headquarters and branch offices.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Negotiate and finalize lease contracts for HQ and branch offices.
• Supervise office fit out works, renovation, and space planning.
• Supervise office maintenance works and address issues hindering effective office operations.
• Create and administer the department budget and regularly monitor expenses, rental payments, and crucial spending to keep the department on budget.
• Follow up on the contract awards, review procurement documents and prepare preliminary comments.
• Manage pre-opening operation for new offices (site selection, design layouts, execution plan etc)
• Review work completion reports and assist in expediting the disbursements.
• Monitor monthly cash requisitions, expenditures, and clearance process.
• Supervise work of the Transportation and Asset Departments and provide necessary support and coaching as deemed necessary.
• Renegotiated office contracts and saved AED 1.3 million on rental payments.
• Saved AED 1.783 million on rental payment and maintenance cost while closing main branch office.
• Avoided penalty payment of AED 678, 800.00 by carefully assessing a branch office contract.
• Saved AED 1 million on 3 branch office restoration cost.
• Effectively controlled office expenditures and saved AED 960, 000.00 on stationery consumption and AED 576, 000.00 on other office supplies.
• Overseeing and supervising employees and all activities concerning purchase of office equipment and necessary supplies.
• Maintain and enhance relation with major contractors, vendors, and service providers.
• Update list of approved vendors and track their performance, and work quality.
• Float RFQs, RFPs to approved vendors, negotiate and close deals.
• Prepare comparison sheet, short list and advise the management on the best available options.
• Manage hotels bookings for official meetings, staff gathering, sales and marketing events.
• Select new office location, negotiate lease contracts, and monitor fit-out work progress.
• Monitoring the status of the activities concerning Customs Reforms and progress on the Revenue Action plan Implementation Matrix.
• Ensure day -to - day technical, scheduled, and actual performance of the development projects.
• Prepare and review important communication materials, including reports to donors and partners.
• Actively interface with donors, clients and implementing partners to solicit feedback and gauge overall satisfaction.
• Prepare and review important communication materials, including reports to donors and partners.
• Promote and enhance relations between IDB and the country in general and with executing agencies and focal points dealing with IDB financed projects.
• Follow-up and monitor the launching and implementation of the projects/operations financed by IDB- at all stages, to ensure their expeditious implementation.
• Follow-up and keep IDB Headquarter aware and duly coordinate with concerned IDB Headquarter staff regarding the bidding process for the procurement of goods and services, pertaining to IDB financed projects / operations.
• Follow up the processing and submission of disbursement requests to IDB.
• Visit the project site, and report on the progress of their implementation and any problem that might hinder the implementation.
• Disseminate information and promote the IDB policies, rules, and procedures.
• Assist IDB visiting missions in undertaking their assignments efficiently and effectively.
• Send reports on the economic, social and policy developments of the country regularly and as may be required.
• Identify and inform IDB on new projects / operations and events that may qualify for IDB intervention or promotion.
• Represent IDB in forums and meetings on request.
• Increased project disbursements rate by 35% for IDB financed projects.
• Contributed to setting out Three-Year Work Program for Afghanistan (2010-2012) in close collaboration with Ministry of Finance of Afghanistan.
• Contributed to successful implementation of oral polio vaccination (OPV) in close partnership with UNECEF in southern provinces of Afghanistan.
• Successful and timely completion of the vital road project connecting Afghanistan to Turkmenistan (Aquina - Andkhoye (USD 22 million).
• Successful completion of the two main substation projects, part of the co-financed project with Asian Development Bank (ADB) (Afghanistan - Tajikistan Power Transmission Line project) (EUR 15.4 Million).
• Liaise and communicate with Organization of the Islamic Cooperation (OIC) General Secretariat, specialized and affiliated organizations of the (OIC)
• Follow up on the (OIC) standing committees meetings (COMSTEC) (ICFM) (PFC), resolutions, and events,
• Attend the events and conferences organized by the (OIC) in Jeddah as delegate member from Afghanistan.
• Monitor resolutions of the Afghan People Assistance Fund (APSF).
• Draft memos and official correspondence to host country agencies and diplomatic corps in Jeddah.
• Manage payrolls, office expenditures and lease contracts for the premise and relevant staff.
• Manage implementation of the financial transactions and verification of financial documents.
• Review and verify budget allocation, payment claims and transfer order.
• Prepare monthly accounts and financial reports.
• Make necessary cost - benefit analysis to obtain the best price for materials and quotation from service providers.
