Executive Administrative Assistant
Investcorp Bank
Total years of experience :24 years, 6 Months
•Day-to-day office managing & Admin tasks as required.
•Process all jobs using and adhering to corporate systems and procedures ensuring smooth completion of jobs.
Ensures accuracy, integrity and proper documentation of local books
•Records & Manages the account reconciliation process
I was handling many tasks besides my main duties as a Finance & Administrator i.e Human resources and recruitment cycle. Training new joiners. use and apply the in-house system and train also the new joiners • maintain customer information via marketing database and CRM system
•compile and analyze financial information to prepare financial statements including monthly and annual accounts
•Management of Receivable: To ensure prompt invoicing of sales, provide sufficient follow up for realization of dues, to take initiate measure for recovery of all over dues.
•Ensures accuracy, integrity and proper documentation of local books
Records & Manages the account reconciliation process
•Accounts Payable: Preparation of cheques / Payment vouchers, booking of supplier invoices after verifying related supporting document like Purchase orders, delivery notes, store receipt vouchers etc and to obtain approval from the concerned department. Review the ageing of payables to establish the timely payment.
2000-2003 Marketing Coordinator
National Bank of Bahrain
1999-2000 Internship Programs
MAIN JOB TASKS AND RESPONSIBILITIES THROUGHOUT MY CAREER
• Day-to-day office managing & Admin tasks as required.
• Process all jobs using and adhering to corporate systems and procedures ensuring smooth completion of jobs.
• compile and analyze financial information to prepare financial statements including monthly and annual accounts
• Ensures accuracy, integrity and proper documentation of local books
• Records & Manages the account reconciliation process
• Accounts Payable: Preparation of cheques / Payment vouchers, booking of supplier invoices after verifying related supporting document like Purchase orders, delivery notes, store receipt vouchers etc and to obtain approval from the concerned department. Review the ageing of payables to establish the timely payment.
• Management of Receivable: To ensure prompt invoicing of sales, provide sufficient follow up for realization of dues, to take initiate measure for recovery of all over dues.
• design and develop marketing materials including advertisements and brochures
• liaise and correspond with outside vendors and suppliers
• overseeing the recruitment of new staff, sometimes including training and induction
• ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
• carrying out staff appraisals, managing performance and disciplining staff
• delegating work to staff and managing their workload and output
• promoting staff development and training
• implementing and promoting equality and diversity policy
• writing reports for senior management and delivering presentations;
• responding to customer enquiries and complaints
• reviewing and updating health and safety policies and ensuring they are observed
• Attending conferences and training
• monitor production of marketing materials
• oversee distribution of marketing materials
• liaise with public relations and media contacts
• help prepare and conduct product presentations
• help plan, coordinate and participate in marketing events
• maintain customer information via marketing database and CRM system
MY KEY COMPETENCIES
• strong communication skills
• information gathering and information monitoring skills
• problem analysis and assessment
• judgment and decision-making ability
• planning and organizing
• teamwork and collaboration
• adaptability
• stress tolerance
• problem analysis and problem solving skills
• initiative
• attention to detail and high level of accuracy
2006 University of Bahrain Bachelors of Accounting Science
