Admin Coordinator
Adabisc Future Qatar
Total years of experience :16 years, 0 Months
• Coordinate in different dept. regarding work reference details for incoming and ongoing projects
• Assist technically for incoming and outgoing projects in a daily basic (Coordinating, follow up, updating)
• Serve as Traffic officer in doing daily and weekly job report
• Assisting in preparing tenders for prospect clients
• Serve as Admin Administrator in weekly movie update ( Adabisc mobile application)
• Serve as Traffic Administrator in timeline matter for ongoing and incoming projects.
• Serve as Project Coordinator support for production in different project given such as for Event, digital installation support, Administration, Team organizing and different project and coordination upon request.
• Doing research and analyze for new ideas to be added as reference for incoming projects.
• Assist Next Director from time to time on works matter. (Coordinating, for project related and administration matter)
• Process warranty claims of all products of (Samsung) nationwide major region within Philippines.
• Fixing, checking and validating warranty errors thru SAP system, updating authorized service centre of their account related with warranty claims.
• Using GSPN system data base related with repair within warranty.
• Process monthly report for warranty bills summary.
• Assist Service Center for their concern thru phone, emails, and GSPN system.
• Process renewal of contracts.
• Collate Sales invoice for payments of their Service Center repair thru checking in SAP system.
• Update SAP system for warranty errors, good deliver receipt of Service Center repair.
• Assist Customers and Service center for warranty concern.
• Dealing with different IBM personnel’s regarding facilities matter such as the technical assistance, housekeeping related, clients meeting room’s request, issuances of headsets, lockers, keys, mobile pedestal, lateral, tambour cabinets and different concern related in daily tasks.
• Monitors inventory control (asset management) such as issuances of lockers, headsets, keys, mobile pedestal.
• Preparing daily reservation of meetings rooms, projectors from different buildings that we handle.
• Customer service related jobs such as answering phone calls, emails and requirements needed.
• Updating request in relation with facilities concern on a daily basis using Company system and coordinate with the specific person in charge and concern department.
• Assist and prepare work permit, gate passes issue for specific IBM clients.
• Receiving incoming emails and outgoing messages related to building management request.
• Assist in events management planning and implementation.
• Collates travel documents, correspondences, telexes for filing.
• Assist in printing of departure schedule of all vessels.
• Assist Travel Manager in preparing ticketing documents for crew belonging to different vessels.
• Assist Travel Manager (T/A) with daily initial review of documents of crew lined up for visa application.
• Assist Travel Manager in notifying crew with regards to airport check-in requirements.
• Assist in typing/filing/distributing of telex messages, travel documents and other correspondences needed in the company.
• Prepare quarterly travel documentation report covering information on total number of crew deployed.
• Update and complete travel details on crew net for sign-on crew.
• Prepares online maritime crew visa for every seafarer who intends to join other duties that may be assigned from time to time basis.
• Receiving incoming and outgoing messages related to travel matters of the
Vessels handled.
• Prepare fare quotation and report of all travel agencies invoices for payments.
• Process documents particularly passport and visas.
• Coordinates with travel agency regarding ticket concerns such as ticket booking, re-booking, cancellation, flight schedule and payments.
• Clerical job such as filing, doing weekly, monthly reports for crew departure.
• Doing field work for assisting liaison officer related travel documents.
• Update Sales Invoice for weekly expense report.
• Assist Clients with their daily needs and requirements with regards to their water treatment maintenance.
• Preparing weekly report for project expense of the company.
• Assist Marketing and Human Resources department for daily work transactions.
SEMINARS ATTENDED Water Treatment for Environment Consumption -Laguna Techno Park, Philippines Red Cross Training Seminar – Dominican College Manila, Philippines Tourism Seminar (course seminar) - Dominican College Manila, Philippines Ilocos –Baguio Tour (Seminar) - Fort Ilocandia Hotel & Resort, Philippines ON-THE- JOB TRAINEE Continental Airlines - March – May 2007 Duties: • Collating, Filing, Flight schedule, (COE) Certificate of Employment. • Assist assigned Supervisor with daily traansactions. • Assist Clients concerning flight schedule, booking, rebooking and cancellation. • Daily task assigned from time to time related travel concern. Compass Travel Agency June – July 2007 Duties: • Assist Clients with their bookings, travel itinerary and tickets. • Assist Clients for passport and visa process. • Collates and updates promo fare and travel package. • Daily task assigned from time to time related travel concern. International Gateway Express Travel Cargo - July 2007 Duties: • Assist assigned Supervisor for travel cargo request. • Update and collate travel information such as passport tickets, cargo delivery request. • Daily task assigned related travel concern. Department of Foreign Affairs - July – Aug 2007 Duties: • Assist in processing renewal procedure of passport’s for Diplomats and Ambassador. • Collate travel and supporting documents for filing. • Daily task assigned related to travel concerns.
