Executive Assistant
NEXtCARE (Arab Gulf Health Services)
Total years of experience :25 years, 10 Months
• Arrange daily appointments for the Head of Business Development - Client Relations which includes managing their calendar and meetings.
• Assisting all Account Managers within the BD-CR department.
• Manage daily administrative work and (handling calls, processing business correspondence, faxes and e-mails, update the Business Development-Client Relations’ database for all business contacts and clients, routinely reorder department supplies and prepare Expense report).
• Travel arrangement, such as flight booking, hotel reservation, and airport pick-up.
• Inquiries of individual medical insurance.
• Business Development -Client Relations’ Interim report and Management Meeting Report.
• Evaluates situations (e.g. involving other staff within Business Development) for purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains a variety of files, documents, and/or employee records within BD-CR for the purpose of documenting and/or providing reliable information.
• Responds of inquiries of BD-CR staff and other departments for the purpose of providing information and/or direction.
• Arrange meeting agenda and ensure presence of all meeting requirements which include preparing meeting facilities, materials and coordination with attendees, taking minutes of meeting on occasional basis.
• Successfully managed the overall office management including high level of personal assistance in diaries, travel and hotel, responding to incoming calls, post and general administrative duties, including but not limited to company licenses and lease in the addition to the visa processes.
• Handled sales administration, generate sales monthly report including the preparation of global sales commission in timely manner.
• Built good customer communications both international and local for further improving customer relationship.
• Successfully setup accounting system and procedures of the company pertaining to standard financial reporting and formulated financial budget and tracked the appropriate utilization of the fund.
• Ensured administrative and operational systems are in place and cost-effective including building a good relationships both International and local business.
• Handled PRO function, including the visa processes, government organisations.
• Effectively setup accounting system and procedures of the company pertaining to standard financial reporting.
• Efficiently analysed business operational costs, revenues, financial commitments, and obligations to project future revenues and expenses.
• Coordinator between the company and external auditors in completing audits.
• Successfully managed company administrative procedures in complying government requirements.
• Organized meetings and appointments and handle travel or guest arrangements.
• Managed corporate correspondence and communications.
• Other duties as may be assigned.