Dhatchina Moorthy Selvaraj

Accounts Supervisor at Gulf Agency Co. Qatar W.L.L

• Qatar - Doha
• My current job since July 2007

Main tasks and responsibilities

Ensure the accuracy and correctness of all the entries associated with GL, AP, AR, Petty cash, Payroll, Fixed Assets and consumption.
Plan and carry out assignments with little supervision, and report regularly to the Finance Manager to discuss progress or new discrepancies, which require advice.
Ensure coordination among all members in the sections of the Finance department.
Analyze and reconcile general ledger accounts.
Prepare monthly standard and accrual journal entries.
Variance analysis and preparation of Management reports.
Cash management and reporting.
Bank and Credit card transaction reconciliation verification.
Accounts payable management - ensure timely and accurate booking of invoices and their payments.
Produce and manage Accounts receivable - ensure allocation of receipt, follow-up, and review ageing analysis with Finance Manager.
Verify the reconciliation of accounts - AR, AP, Bank and Inventory.
Ensure adequate controls are in place to protect the various assets of AAH.
Ensure that all Fixed Assets are monitored, and necessary depreciation entries are recorded monthly.
Preparing and presenting Monthly financial reports within specified timelines.
Presentation of monthly MIS Reports.
Other accounting functions may be assigned.
Assist in the preparation of annual budgets.
The conduct of audits (annual, internal and interim).
Ensure adequate Maintenance of Inventory records, and conduct Physical verification and Variance reporting.
Special assignments as may be required by the management.
Ensure compliance/adherence to the Finance Department Policies and Procedures, and Code of Ethics and report any deviations/non-compliance.

Additional Responsibilities
 Internal Auditor
 QHSSE Champion
 First Aider
 Fire Fighter
Achievements
Customer service hero Award - Sep 2022
Received the award for outstanding performance in Credit controller.

Accounts Supervisor - Shipping Department

Job Exposure & Responsibilities:
Day-to-Day Task

 Assigning day-to-day work to the team members on various jobs like (Invoicing, payable and receivable)
 Reconcile receivables and payables on time and regular follow-up on receipts and payments.
 Handles all accounts-related queries for the department
 Day to Day remittance advice circulated to the operation department and posted to the party account
o Accruals accrued for the current month's jobs handled based on the services rendered
o Finalization of monthly Profit & loss (P& L) accounts for the department
o Regular jobs review and job closure to reduce work in Progress.
o Time allocation report to maintain for the Shipping Accounts
o Analyzing department cost behaviour and taking continuous cost-cutting initiatives
o Maintain the GLs for Operating Income
o Annual budget preparation and variance analysis report preparation based on budget and the actual result
 Reporting
o Department Time allocation report to the Business Manager & Operation Manager
o Prepares Monthly Customers Pyramid Report and Job Statistics Report
o Prepares and generates various management information (MI) reports and reports to management
o Prepares monthly management information (KPI & BSC) reports for the Department.
o Prepares and reports monthly Critical Success Factor (CSF) reports for the Department

Additional Responsibility:
Operation software System owner (GAC Agent) Achievement - Usage of software from 53 % to 92 %