Senior Procurement Officer -Acting Manager
Abu Dhabi Airports Company- ADAC
Total years of experience :22 years, 9 Months
Supports the Procurement Manager in the implementation of procurement strategies through the supervision of staff and monitoring of suppliers to ensure they negotiate the best rates and terms of delivery which deliver the lowest total cost of different commodities and services.
Provide guidance to other team members to ensure excellent customer service and the building of strong relationship with suppliers which encourages good service, quality and competitive rates.
Assist the Procurement Manager with the supervision of staff providing orientation training, performance appraisals and training to develop, motivate and encourage best performance.
Evaluate internal systems and processes for procurement including IT solutions; identify areas for improvement so that ongoing efficiencies are achieved.
Investigate potential new suppliers through site visits ensuring the agents, wholesalers or main distributors engaged are able to provide quality product.
Liaise with Finance Department to organize registration of supplier companies and follows up with Finance late payment to suppliers to ensure that all financial aspects of procurement are conducted efficiently and effectively.
Obtain the necessary authorization for a purchase to ensure that the order is approved according to ADAC procurement policies and procedures.
In conjunction with User Departments, develop tender documents to produce detailed specifications (including gathering Legal and Insurance advice) and to subsequently issue for tender to obtain equal and competitive quotations.
For tenders of high complexity, I also worked with the line supervisor in the development of the tender specifications.
Ensure that all aspects of the contracts and purchase orders placed are satisfied in accordance with user requirements.
Identify and advise Procurement and User Department management of any problems with the company procurement activity and supply base and propose solutions.
Carry out in depth Supplier performance monitoring and measurement analysis and make recommendations to Procurement and User department management for improvements in the service and quality provided to internal customers.
Closely liaised with user departments to develop a close relationship and understanding of their needs.
Review the Aircraft defects for qualification under warranty and concur with warranty supervisor on the claimables to initiate claims as necessary.
Study the on-going technical problems as outlined by Engineering Development, warranty Engineer and OEMs posted technical such as the B777 Fleet Team Resolution Process (FTRP), Airbus TFUs. Correlate to Emirates own experience and submit a claim to establish warranty notice in order to reserve EK warranty rights in terms of OEMs technical resolutions, terminating fixes and relevant remedies.
Study the Aircraft modifications where vendors have not offered warranty remedies.
Allocate and distribute work to the Warranty senior assistant and supervise his work in order to ensure quality outputs by completion of all tasks in a timely and accurate manner.
Generally support and assist Warranty Engineer with the work of day-to-day supervision, administration and preparation and submission of the reports and statements for the senior Management
To initiate planning action ensuring effective support of materials for operations at agreed levels, thereby ensuring timely completion of maintenance inputs according to the existing Engineering Material Planning EPM, maintain the inventory to the established ground rules.
To control rotables, repairables and expendables, thus optimizing the stock for the support of the companies Aircraft dispatch reliability standards.
To support data control, keeping in mind the company OEM policy, (original engineering manufacturer) toward maintaining and purchasing only approved spares.
Controlling vendor/supplier and data control standards in accordance with the OEM philosophy, thus maintaining the inventory to an approved standard.
Frequent liaison with external suppliers and representatives, technical and non technical, in the pursuit of optimizing the inventory.
Regular reviews of the inventory, component failure rate analysis and supplier performance. Liaison with the warranty group to explore / establish appropriate warranty remedies.
To manage fleet defects, minimum equipment list spares, reporting on the same and making appropriate recommendations for defect spares clearance. Liaison with the associated departments of warranty, repair, MCC, purchasing, development engineering, line and base maintenance for defect and MEL clearance.
To interpret component maintenance manuals, parts catalogues, aircraft work packs, technical notices and associated aircraft publications both technically and professionally for spares support.
To ensure the long and short term planning requirements of materials in conjunction with the maintenance plans, scheduled and unscheduled.
To suggest and initiate project buying / staggering of receipts, thus ensuring economies are exploited for optimal effect,
To manage a team of materials staff in conjunction with interdepartmental liaison.
To collect equipment primary information by physical checks of new equipment & prepare history card, update equipment list, prepare insurance letter and ensure the manuals are filed in the Library.
Ensure the technical service bulletins (TSB) are updated on the system and work orders for the TSBs are raised on time.
Also gave details to the stores to assist purchase of correct spares required to action the TSR Prepare daily maintenance and work status reports to appraise MCTM, Maintenance planner and Cargo Operations on the availability and work progress of equipment and vehicles.
Assist Maintenance Planning Officer on special projects by gathering data, researching information and generating reports / drawings as needed to record all equipment servicing, breakdown repairs, accident damages, modifications, cannibalization and man hours accurately & on time.
Prepare daily maintenance & works status reports on equipment.
During scheduled and un-scheduled maintenance of equipment/vehicles and plant, identify any potential or existing faults/failures and highlight same to Supervisors to initiate corrective action. Ensure standard safety procedures are followed by the team of technicians during maintenance activities to prevent any personal injury or equipment damage.
Ensure that all work-related activities carried out during the shift are recorded in the log book/work order to help planning staff log the details of work done in the Maintenance Management System.
Ensure that relevant details of spares/tools required for carrying out maintenance activities are provided to the Supervisors/Maintenance Officer and/or Planning Staff well in advance to facilitate timely procurement of the same.
Ensure good house keeping in the workshop & other work areas and take proper care of tools.
Continuously suggest and implement modifications on the equipment/vehicle to reduce maintenance costs and improve performance & safety of the same.
Train and develop the team of technicians on maintenance, fault finding and safety procedures.
Lead/perform scheduled maintenance as per set standards (includes manufacturer’s recommendation, ISO certification requirements, safety standards, Civil Aviation Authority requirements) on equipment/vehicles and plants to ensure reliable/optimum utilisation of the same.
Diagnose and repair faults/defects effectively on equipment/vehicles and plants under breakdown ensuring that down time is minimized.
Inspect all equipment/vehicles and plant daily for operational reliability & safety, to help plan for corrective maintenance and to prevent accidents in the work area.
Preparation and management of judge’s calendar. Coordination and scheduling of hearings, trials and other court matters and judge’s appointments.
Judge’s liaison: answer calls and provide information court system procedure to attorneys, defendants, witnesses, and victims. Screen calls and visitors to assure proper procedure is followed.
Type or enter into word processor court orders, forms, letters, and memoranda from dictation, Dictaphone, or judge’s notes.
Compose letters of response to routine questions.
Review court files received from clerk’s office on a daily basis. Make sure all necessary paperwork, documents, and orders are included and are in proper form, and that hearings have been scheduled on a timely basis. Update files with additional correspondence received, making proper entries and route to appropriate office.
Make travel arrangements and prepare travel reimbursement vouchers.
Monitor status of cases assigned to judge by index care file or computer file.
Purchase office supplies, prepare expense vouchers and submit for approval.
Monitor office equipment and inventory.
Assist in preparation of office budget.
Receive and advise on requests for excuse from jury duty.
Preparation of yearly financial disclosure forms