Office Admin
Fourth Dimension Medical Company
Total years of experience :7 years, 7 Months
• Working as Office Administrator of the company.
• Responsible for coordinating the Administrative & Clerical Works of the office.
• Responsible for preparing proposals and quotations based on Ministry of Health requirements.
• Discussing with the Medical Representatives for the pricing of the quotations / offers.
• Responsible for checking if all necessary documents are attached with the offers.
• Arranging with company mandoop for submitting the offers to the ministry on the closing date.
• Responsible for handling calls and emails of the Clients.
• Handling clarifications from the manufacturers from European & American countries and answering their queries.
• Responsible for reporting the updates or the progress to the Manager.
• Interacting with the Medical representatives and corresponding with their clients as per their request.
• Responsible for getting offers / quotation from the suppliers / manufacturers of the product required by Ministry of Health .
• Assisting the administrative department in preparation of Tenders / Contracts with Ministry.
• Responsible for maintaining the Tender files, with all necessary documents.
• Arranging delivery of materials to MOH before the deadline.
• Follow up with the Shipping companies for the delivery of Materials to the Head Office.
• Arranging with the representatives for inspection of the materials before the delivery.
• Responsible for sending and receiving clarifications faxes to Ministry.
• Attending the faxes from the ministry and providing them with answers they need.
• Timely follow up for receiving the orders or the samples required to submit in the ministry.
• Preparing Purchase order to be send to the suppliers.
• Handling the stationery requirements of the company.
• Working as Office Admin of the company.
• Responsible for coordinating the Administrative & Clerical Works of the office.
• Responsible for preparing proposals and quotations based on Ministry requirements.
• Discussing with the sales engineers for the pricing of the quotations / offers.
• Responsible for checking if all necessary documents are attached with the offers.
• Arranging with company mandoop for submitting the offers to the ministry on the closing date.
• Responsible for handling calls and emails of the Clients.
• Handling clarifications from the manufacturers from European countries and answering their queries.
• Responsible for preparing weekly progress report of the projects to be discussed with the GM.
• Interacting with the technical team and organize their activities.
• Responsible for getting offers / quotation from the suppliers / manufacturers of the product required by Ministry.
• Assisting the administrative department in preparation of Tenders / Contracts with Ministry.
• Responsible for maintaining the Running & Delivered orders files, with all necessary documents.
• Arranging delivery of materials to MEW before the deadline.
• Follow up with the Shipping companies for the delivery of Materials to the MEW stores.
• Arranging gatepass for the delivery persons going the ministry for delivery of materials.
• Responsible for sending and receiving clarifications faxes to Ministry.
• Contacting the Ministry Engineers for any clarifications.
• Attending the faxes from the ministry and providing them with answers they need.
• Preparing Payment status and updating it regularly.
• Also preparing the running orders list and follow up, if required.
• Preparing any official letters to be submitted in the Ministry as and when required.
• Handling the petty cash and maintaining the day to day expenses record.
• Preparing reports to be discussed weekly in the meetings.
Bachelors of Computer Applications 2010-2012 (Computer programming) Indira Gandhi National University (Mumbai, India)
Higher Senior Secondary 2008-2010 (84%)
Secondary Board 2007-2008 (90.2%) I.C.S.K (Kuwait)
