PA to CEO / Group Management
The Kanoo Group
Total years of experience :24 years, 10 Months
Provide administrative and business support to the CEO and support other members of the
executive management team.
Maintain CEO’s calendar -- plan and schedule meetings, teleconferences, travel and
accommodation.
Act as liaison and maintains open lines of communication among senior executive levels in every
company’s division, joint ventures and middle management.
Identify, anticipate and prepare information requirements of the CEO for meetings, appointments,
presentations etc. and follow up inward and outwards requests for information, outstanding
reports and correspondence.
Efficiently managed all confidential documents through accurate filing system.
Provide additional support whenever necessary.
*Performs a wide variety of executive secretarial and administrative duties as required by the daily operations of all the Directors, General Manager and Engineers.
*Entrusted to manage all Office operation concern, handle petty cash fund and releasing of cheques to suppliers, staff re-imbursement and others account.
*Coordinates with HR, Accounts and PRO with regards to attendance, holidays, visa processing and keeping track of employees’ information.
*Handles legal documents, contracts and coordinate the renewal process to the UAE government.
*Arrange all travel itineraries, bookings, organizing meetings and training (venue arrangements, audio-visual requirements, food, etc.)
*Maintain Confidential Information of the Directors, including Financial Records, Clients Contract, Staffs Contract, Work Performance, Quotations and Proposal for the Clients.
*Flawless document control - ensuring classified correspondence are properly reference, marked and controlled.
*Records of meetings, makes a drafts correspondence, reports, documents and/or other written materials.
*Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
*Managing all incoming telephone calls for the Directors and GM; take messages or transfer calls to appropriate individuals.
*Maintains calendars; schedules and coordinates appointments
*Performs other administrative tasks such as assigned as the office key holder; monitor and order office supplies, pantry items and other materials as needed; coordinate and arrange for repair and maintenance of office equipment and facilities as well as the Company Accommodations of All Engineers.
Performs various administrative function for leading chocolate manufacturing and distributor.
Performs data entry with regards to the daily sales and collates for report.
Act as customer service as providing information with regards to the product and attend to customer’s needs.
Prepares business correspondence such as inter-office memoranda, minutes of the meetings, outbound correspondence replying to demand and complain letters.
Handles all inbound and outbound calls and written communication (through phone, fax, and internet) for the CEO, MD, and all departments.
Handling incoming calls and route callers to appropriate destination and taking messages as required
Collates departmental reports and sums up for the review of CEO and Managers.
Managing appointment calendars, scheduling meetings and coordinating meeting arrangements, and arranging travel schedules and reservations.
Performs other tasks assigned by the superior.
Performs planning, leading systematic office administration.
Handling incoming calls and route callers to appropriate destination and taking messages as required
Managing appointment calendars, scheduling meetings and coordinating meeting arrangements, and arranging travel schedules and reservations
Handles petty cash, payment vouchers and bank transaction as well handles L/C documentation and process
Sourcing, telemarketing through Internet in searching for suppliers, requesting for product catalogs, material samples, etc. for possible business cooperation.
Request and Negotiate with suppliers for best rate/price quotation for items to purchase.
Ensures and prepares original shipping documents i.e. Commercial Invoice and Packing List are correct based on the items ordered (for double checking).
Maintain accurate and reliable filing system.
Coordinate, Follow-up & Monitor incoming shipments, parcels, documents from shipping lines, courier companies.
Does other related duty that may be assigned from time-to-time.
Handling incoming calls and route callers to appropriate destination and taking messages as required.
Establishes and maintain filing system for all documentation in systematic manner.
Managing appointment calendars, scheduling meetings and coordinating meeting arrangements, and arranging travel schedules and reservations
Accommodate clients on which introduces our products or items in the showroom.
Act as the sales in charge in the absence of sales and marketing manager.
Apply for the status of account of the company through the used of phonebanking as well as monitors the account of the company.
Prepares proforma invoices, commercial invoices packing list and set for the Bill Lading as well apply for the certificate of origin.
Prepares letters of business correspondence with accuracy and free of error in a timely manner.
Maintains the records of inventory of the warehouse likewise coordinate to the warehouse staff the status of the stock.
Participates in the achievements of the company’s defined objectives
Performs all secretarial and administrative duties to the standards required to ensure smooth operation of day to day activities
Plans and makes action on how to maximize the utilization of machine, material, manpower and other company resources within the department.
Supervises the proper distribution of manpower/personnel movement and issues instruction on schedule changes.
Evaluates work performances, reviews personnel attendance, disciplinary action and hands down appropriate and timely decisions.
Implements company policies, rules and regulations.
Coordinates with other department any documents, scheduled appointment and distribute correspondence reports.
Ensures that company quotas and deadline are being met.
Participates in the achievements of the company’s defined objectives
ACADEMIC AND CULTURAL SCHOLAR :1994-1998