HR Specialist
Whites
Total years of experience :3 years, 6 Months
Manage all HR procedure and ensure timely processing .
Monitor all cases and ensure timely resolution.
Coordinate with internal management and provide consultation to all process services.
Resolve employees management obstacles and setup a firm foundation manual to be the reference for future issues.
Review all cases from government, employees, customers and Companies. processes.
•Build and report on quarterly and annual hiring plans.
•Create and publish job ads in various portals.
•Network with potential hires through professional groups on social media and during events.
•Collaborate with hiring managers to set qualification criteria for future employees.
•Screen resumes and job applications.
•Conduct initial phone screens to create shortlists of qualified candidates.
•Interview candidates in-person for a wide range of roles (junior, senior and executive).
•Track hiring metrics including time-to-hire, time-to-fill and source of hire.
•Design, distribute and measure the results of candidate experience surveys.
•Train and advise hiring managers on interviewing techniques and assessment methods.
•Host and participate in job fairs.
•Follow up with candidates throughout the hiring process.
•Maintain a database of potential candidates for future job openings.
Assist with day to day operations of the HR functions and duties
Provide clerical and administrative support to Human Resources executives
Compile and update employee records (hard and soft copies)
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
Coordinate HR projects (meetings, training, surveys etc) and take minutes
Deal with employee requests regarding human resources issues, rules, and regulations
Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
Communicate with public services when necessary
Properly handle complaints and grievance procedures
Coordinate communication with candidates and schedule interviews
Conduct initial orientation to newly hired employees
Assist our recruiters to source candidates and update our database
Respond to internal and external HR related inquiries or requests and provide assistance
Redirect HR related calls or distribute correspondence to the appropriate person of the team
Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
Liaise with other departments or functions (payroll, benefits etc.)
Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.
Assist supervisors in performance management procedures
Schedule meetings, interviews, HR events etc. and maintain the team’s agenda
Coordinate training sessions and seminars
Perform orientations, onboarding and update records with new hires
Produce and submit reports on general HR activity
Assist in ad-hoc HR projects, like collection of employee feedback
Support other functions as assigned
• Represent the company before all judicial bodies in Saudi Arabia.
• Protect the company against claims and lawsuits.
• In charge of all internal investigations within the Company.
• Follow-up all the regulations, circulars and decrees by the relevant government bodies and authorities, and reporting to the legal director and the executive.
• Provide legal advice as requested.