Harold Garcia

Project Coordinator/Document Controller at Colliers MPHM

• United Arab Emirates - Abu Dhabi
• My current job since September 2023

Project Coordinator
Jobs Summary:
I am involved in the daily site activities in the Project, managing schedules and ensures that the Project deliverables are completed. Create workflows, monitor progress of the project by recording the minutes recording decisions in the regular Site Meetings by al the stakeholders.

Key Responsibilities:

 Create Workflow Templates Draft in the ACONEX as per the company policy provided.
 Managing in creating and Project invitation account in Aconex for the all the stakeholders involved in the Project.
 Modify the necessary in the Workflow templates if there are changes.
 Responsible for the submission and transmittals in Aconex.
 Assist the SPM and the PM in drafting letters.
 Assist the cost manager in preparation for the payments certificate/invoicing.
 Ensures that all necessary enclosures for the payments certificate have been attached.
 Submit the updated Quality Management Plan, Risk Register, Monthly Progress Report, Minutes of Meeting, Interim payment certificates.
 Quality Checking the Documents, Letter (Format, header, footer, spacing, margins, Fonts, reference no., date etc.) prior for issuing.
 Perform Ad hoc task as per the instruction given by the Senior Project Manager and Project Manager.
 Upload, Update and generate the files in the SharePoint.
 Responsible for the Monthly Timesheet of the teams for invoicing.
 Responsible and supporting the Contractor, Consultants in issues involved and raised regarding document controlling systems.
 Coordinating and organizing for any transactions involved in site to the head office.
 Responsible for making the reimbursement claim form in site and submit to the head office.
 Inform the SPM and the PM regarding the due and overdue RFI’s submitted by the contractor to the consultants for their actions.
 Inform the SPM and PM regarding the correspondence/and or transmittals submitted by the Client. Consultants, and Contractors for their actions.

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