Secretary Cum Document Controller
Waagner Biro Qatar W.L.L
Total years of experience :7 years, 0 Months
• Coordinate all activities related to the Document Control procedure by:
• Ensuring sequential numbering system in each and every outgoing correspondence.
• Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients,
• Prepares Material Transmittal, MDS, IRF as per instructions of PM /SM,
• Ensure all correspondences reach proper department.
• Maintain an updated Document Registry of all incoming & outgoing documents (including technical documents, drawings, and commercial correspondence)
• Responsible for achieving documents.
• Performs file backup to ensure proper storage and archiving of electronic registers
• Taking dictation in shorthand and drafting, Drafting letters, internal memos and various correspondences, etc.
• Prepares Agenda & Minute Site Weekly Progress Meeting (Client, Consultant, & Contractor Meeting)
• Prepares Site Daily & Weekly Report
• Responsible for site office stationary stocks (Orders and maintaining stationery and equipment);
• Responsible for receiving requisitions from various departments or projects, coordinates with warehouse/stocks regarding availability of approved requisitions;
• Conduct inquiries - make telephone calls, sending email request for quotations, or store visits;
• Forward quotes to responsible departments/projects for evaluation and approval quotes;
• Prepares LPO/FPO to approved suppliers/quotations;
• Follows up on orders to ensure that materials are shipped and delivered on promised dates;
• Maintains records and follow up files of purchases, shipments, and related matters.
• Maintains files of descriptions of available supplies.
• From time to time, conduct inspections regarding products received for quality and quantity to ensure adherence to specifications.
• Insure that documentation required/requested are provided by supplier; and;
• Responsible for filling & archiving all Requisitions, LPOs, FPOs.
• Assigned to document all LPPFI activities, such as meetings, trainings/seminars, and etc.
• Designated as Management Committee Secretary: tasked to record and prepare meeting minutes
• Provide photo documentation and updates the office website
• Provide administrative support services, such as:
a. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories;
b. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for
c. Supplies; verifying receipt of supplies.
d. Contributes to team effort by accomplishing related results as needed.
• Keeping and maintaining up document management system with regards to date file records, and creating new records as necessary.
• Preparing source data for computer entry by compiling and sorting information including establishing entry priorities.
• Scanning, sorting and classifying information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Responsible input and retrieves data on the system, Perform repetitive data entry using computer systems and/ or spread sheet. Perform clerical duties.
The program equips me with the knowledge and skills to assess and conduct empirical research regarding individual and group behavior by integrating subjects in personality, human development and psychological testing.
