Senior Admin
HMC - Contractor
Total years of experience :16 years, 3 Months
• Work as a Senior Admin and training coordinator for security staf (Security contractor)
• Create documents and conduct data analysis for security training, progress, and quality services.
• Part of the JCI training tour, and JCI questionnaire.
• Prepare reports for all training, JCI rounds, Security quality services and grooming.
• Arrange Mandatory training, and update data plus analyzing it for security staf.
• Preparing the roster for the security team (staf working hours, more than 120 staf)
• Conduct site visits to assess service quality, staf performance, and behavior.
• Be part of emotional engineering training and arrange RED TEAM to conduct and analyze staf behavior.
• Maintain positive working relationships with supervisors and manager.
• Arranging meetings and preparing minutes.
• Make a booking hall, rooms Make arrangement for a designer, DJ, flowers, hosts, table, catering, gifts, and performance. Arrange decoration for venues, Budgeting events. Contact Hotels and customers for update ofers.
Administrative
Set up meetings, reserve venue for meeting Prepare tenders, receive suppliers submissions Evaluate ofers based on need and regulations Arrange itineraries for staf travel. Receive VIP guest for President. Arrange calendars for all important meetings and events.
Events:
Receive event requests from other departments. Coordinate with printing, design, and production companies Liaise with the PR team on content, design, and other matters Nominate and hand-pick suppliers, as well as handle paperwork On-site management for installation and venue setup Manage sourcing, inventory, and distribution of gifts and items. Invite, assist, and cater to guest requests. Prepare and arrange for graduation (Itinerary for the graduation, guest (sitting, timing), students, volunteers, gifts, food, stage, printing).
Map the clients objectives to event concept and set criteria. Prepare agendas, plan timelines, and draft budgets Negotiate and Execute vendor contracts and agreements Document and track costs and expenses. Select, Venue, assess and organize events floor plans. Manage logistics and coordination of lighting, audio, and stage Source and manage event staf and photography crew. Provide post-event reports and evaluations.
Administrative:
Schedule meetings for the COC and Managers
Manage leave requests, travel forms, tickets and airport transfers Prepare IT and FM requests for computers set up and transport Assist in organizing premise tours, collaterals & gifts for VIPs Receive quotations and keep track of all shopping carts. Prepare expense forms, payments, and cash forms.
Events:
Update directory list for events and greeting cards Obtain government approvals for events & exhibitions. Manage sourcing, inventory and distribution of gifts and items Perform presentations at schools to promote YHF. Develop agendas, plan timelines, and draft budgets. Source, hire and manage event staf throughout the process.
Human Resources:
Coordinate clerical staf, Create and implement new administrative systems. Organize induction programs for new staf. Coordinate meetings and welcome guests.
Studying Marketing, Law, Communication skills, conflicts, Business International
Degree in Business Internationa/ Marketing
