Administrator
warba bank
Total years of experience :17 years, 2 Months
• Coordinate with MIS team for collecting of data to submit bulk promotional SMS based on the required criteria submitted by the marketing department.
• Assist the MIS team for preparing the data required for the third-party research.
• Prepare budget forecast spending during the last quarter, in addition to new year budget preparation, amendment, uploading to the system upon the board approval.
• In charge of tracking and maintaining group day- to- day expense spending, Also submission of supplier’s payment dues to the financial control department.
• Ensure maintaining the marketing outdoor campaign devices and tracking the records of handing over and retrieving.
• Ensure maintaining and tracking the petty cash, also track social media campaign’s credit card, and ensure the card is always loaded.
• Maintain gift vouchers and ensure following the internal procedures while releasing vouchers to winners.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support to the group chief agenda by booking appointments and preventing conflicts.
• Handle the group chief business travel arrangements, such as booking flights, hotel, and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Maintain polite and professional communication via phone and e-mails.
• Maintain up-to-date employee holiday records.
• In charge of maintaining the investigation committee minutes, reports and CEO recommendations, also board approvals for employee incentives, bonuses, annual merit, and allowances approvals.
• Prepare a hard copy of all documents, i.e. required by the inspectors of the Central Bank of Kuwait in relation to the human resources group.
• In charge of preparing human resources monthly management report slides.
• In charge of preparing and announcing all human resources internal communication for circulars, administrative acts, new employee’s, newborn, and condolences.
• Maintain holiday schedule for the bank group chief’s during the financial year and submit to the CEO office upon completion.
• Responsible for preparing, amending, and uploading group budget to the system upon the board approval.
• In charge of tracking and maintaining group day- to- day expense spending, Also submission of supplier’s payment dues to the financial control department.
• Handle the bank business travel arrangements, such as booking flights, and hotel reservations.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support to the human resources director and group chief agenda by booking appointments and preventing conflicts.
• Screening phone calls and routing callers to the appropriate party.
• Maintain polite and professional communication via phone and e-mails.
• Greet and assist visitors to the office.
• Assist in preparing, amending, and uploading the department budget to the system upon the board approval, and manage
Budget reservation for all the department commitment contracts.
• In charge of tracking and maintaining group day- to- day expense spending, Also submission of supplier’s payment dues to the financial control department.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain the bank cars leasing contracts by requesting offers from local vendors and renewal of existing contracts upon request by concerned group.
• In charge of the bank document management contract with the outsource vendor and facilitates the process pickup, delivery, and request of supplies.
• Handle sensitive information in a confidential manner.
• Maintain the printing press contract for suppling the bank with all types on envelopes, official letter head, stamps and business cards and ensure that task are fulfilled within time frame.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, electronic archiving etc.
• Produce and distribute correspondence memos, letters, faxes, and forms
• Providing real-time scheduling support to the department head agenda by booking appointments and preventing conflicts.
• Screening phone calls and routing callers to the appropriate party.
• Maintain polite and professional communication via phone and e-mails.
• In charge of maintaining and preparation of Manpower attendance.
• Prepare the request of spare parts for the mechanical equipment’s through local purchase orders and request for material from external vendors and awarding the tender in accordance with the observation of the engineer in charge.
• Maintain the annual maintenance plan for the mechanical equipment’s during winter.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Maintain polite and professional communication via phone, e-mail, and mail
• Screening phone calls and routing callers to the appropriate party.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Greet and assist visitors.
Maintaining and preparation of Manpower attendance.
• Prepare the request of spare parts for the mechanical equipment’s through local purchase orders and request material from external vendors and awarding the tender as per the observation of the engineer in charge.
• Maintain the annual maintenance plan for the mechanical equipment during winter.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Maintain polite and professional communication via phone, e-mail, and mail
• Screening phone calls and routing callers to the appropriate party.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Greet and assist visitors.
• Maintain the annual maintenance plan for the mechanical equipment during winter.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Screening phone calls and routing callers to the appropriate party.
• Ensures that computer lab equipment is being cared for properly by users.
• Monitors files and programs that are downloaded on to the computers to make sure spyware, malware and other dangerous programs are not downloaded.
• Diagnoses hardware problems and fixes them or contacts the appropriate engineer to correct the problem.
• Conducts regular maintenance on the computers in the lab.
• Sets up and shuts down the lab according to work hours.
