Procurement Supervisor
Golden Chicken Farms Co. ltd
Total years of experience :13 years, 9 Months
In charge of monitoring the activities of a procurement officers under his team.
Responsibilities includes: developing, sourcing strategies, coordinating with vendors, negotiating contracts, analyzing costs, managing logistics, and finding ways to reduce procurement costs.
Still accustomed on handling as per the procurement cycle and process on a top level.
*Liaises with key company employees to determine their product and service needs
*Manage and follow-up the whole purchasing workflow (Initial PR, Approval, Purchase Order, delivery and receiving note)
*Monitors business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times
*Nurtures relationships with suppliers to negotiate the best prices for company
*Identifies and researches potential new suppliers
*Researches new products and services to meet company's goals
*Develops and implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels
Responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
• Assist the Chairman and execute the task as requested
• Schedule meetings and arrange conference or teleconference calls.
• Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.
• Manage spreadsheets, conduct research, prepare and edit correspondence, reports, and presentations.
• Takes and transcribes dictation, Receive and relay telephone messages.
• Prepare confidential and sensitive documents.
• Coordinates office management activities and handle information requests
• Maintain and develop office procedures with occurrence with management.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
Perform a wide range of administrative and office support activities for the department to facilitate the efficient operation of the organization.
• General clerical duties including photocopying, fax and mailing etc.
• Handle filing and record keeping
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments for managers or supervisors
• Maintain office supply inventories and coordinate maintenance of office equipment
• Customer Relations. Check with customers to ensure that they are satisfied and take action to correct any problems.
• Assisting the operation of business.
• Write patrons' food orders on order slips, memorize orders, or enter orders into computers for transmittal.
• Present menus to patrons and answer questions about menu items, making recommendations upon request. Order cleanliness in the vicinity.
• Ensure the management serve properly the hot, cold, and mixed drinks for patrons, and chill bottles of wine and other necessary needs.
• Set up food stations or set up dining areas to prepare for the next shift or for large parties. Stock service areas with supplies needed. Getting stocks to purchasing department or stock room.
• Monitor preparedness of tables for meals, including setting up items such as linens, ice water jug and glassware. Instruct to remove dishes and glasses from tables or counters; obtain them to kitchen for cleaning. Execute cleaning duties, such as sweeping and mopping floors, tidying up server station, taking out trash, or checking and cleaning bar.
• Provide guests with information about local areas, including giving directions
Act as support for the accounting department of a company. The daily activities of an accounting administrative assistant may include answering the telephone, filing, faxing, assisting visitors, managing appointments and managing the daily office schedule.Supports accounting operations by filing documents; reconciling statements; running software programs.
• Serving and advising customers, giving information on products and prices, helping
customers to find the goods they want, advising on the availability of stock.
• Taking payment by cash or card.
• Stacking shelves or displaying goods in an attractive way.
• Promoting any special offers or store cards.
• Ordering goods that are unavailable.
• Handling any complaints or passing them on to a manager.
DETAILS OF FUNCTION:
• Establishes, develops and maintains business relationships with current customers and prospective
• Makes telephone calls and presentations to existing and prospective customers.
• Researches sources for developing prospective customers and for information to determine their potential.
• Develops clear and effective written proposals/quotations for current and prospective customers.
• Expedites the resolution of customer problems and complaints.
• Coordinates sales effort with marketing, sales management, accounting, logistics and technical service groups.
• Analyzes the territory/market’s potential and determines the value of existing and prospective customers value to the organization.
• Creates and manages a customer value plan for existing customers highlighting profile, share and value opportunities.
• Identifies advantages and compares organization’s products/services.
• Plans and organizes personal sales strategy by maximizing the Return on Time Investment for the territory/segment.
• Supplies management with oral and written reports on customer needs, problems, interests, competitive activities, and potential for new products and services.
• Keeps abreast of product applications, technical services, market conditions, competitive activities, advertising and promotional trends through the reading of pertinent literature and consulting with marketing and technical service areas.
• Serving and advising customers, giving information on products and prices, helping
customers to find the goods they want, advising on the availability of stock.
• Taking payment by cash or card.
• Stacking shelves or displaying goods in an attractive way.
• Promoting any special offers or store cards.
• Ordering goods that are unavailable.
• Handling any complaints or passing them on to a manager.
DETAILS OF FUNCTION:
• Establishes, develops and maintains business relationships with current customers and prospective
• Makes telephone calls and presentations to existing and prospective customers.
• Researches sources for developing prospective customers and for information to determine their potential.
• Develops clear and effective written proposals/quotations for current and prospective customers.
• Expedites the resolution of customer problems and complaints.
• Coordinates sales effort with marketing, sales management, accounting, logistics and technical service groups.
• Analyzes the territory/market’s potential and determines the value of existing and prospective customers value to the organization.
• Creates and manages a customer value plan for existing customers highlighting profile, share and value opportunities.
• Identifies advantages and compares organization’s products/services.
• Plans and organizes personal sales strategy by maximizing the Return on Time Investment for the territory/segment.
• Supplies management with oral and written reports on customer needs, problems, interests, competitive activities, and potential for new products and services.
• Keeps abreast of product applications, technical services, market conditions, competitive activities, advertising and promotional trends through the reading of pertinent literature and consulting with marketing and technical service areas.
• To check all incoming transaction of the cashier
• To count the unit and the quantity of the item that the customer bought.
• To ensure no irregularity on any transaction.
• To check the customer credit cards and be sure about his/her identity.
• To greet and satisfy customer's needs.
• Getting all documents, credit card slip, ATM slip, Gift check Etc.
• Surrendering all the documents on working station in organize manner.
• Data entry
• prepare, compile and sort documents for data entry
• check source documents for accuracy
• verify data and correct data where necessary
• update data and delete unnecessary files
• combine and rearrange data from source documents where required
• check completed work for accuracy
The Bachelor of Science in Business Administration program (BSBA), formerly known as BS in Commerce (BSC), possess a familiarity of business operations and equip with critical decision making skills for strategic and executive work necessary for competing in the ever-changing world of global business. The program empowers with a basic and clear understanding of the functions of every division in a company, be it in marketing, finance, operations, human resources, and office management. Training in this program emphasizes leadership skills, and thus prepares them for managerial and supervisory positions. These are the skills that you need to possess or develop to be able to succeed in this course: Analytical skills – The ability to see all the different aspect of a complex problem, and to tackle them one by one. Interpersonal skills – Students must be able to relate to all kinds of people while leading and inspiring teams and setting them to tasks. Decision making skills – t