Document Controller/ Logistics
Permasteelisa Gartner Saudi Arabia
Total years of experience :4 years, 2 Months
Undertaken various functions related to document control, document archiving, document imaging and maintenance of document register for Construction Projects
Facilitated maintenance of proper document registers
Maintained and updated monitoring sheets & logistic control chart
Ensured proper document classification, sorting, filing and proper archiving
Sent daily productivity reports to our main office
Prepared weekly progress report for the weekly meeting with the client
Updated status of materials to be installed
Prepared material request needed onsite and other miscellaneous needs (i.e. installation of platform/ cleaning the area, tower crane to be used)
Coordinated material deliveries needed onsite through calls and emails and ensure end to end delivery of materials from manufacturing area (Germany/ Dubai) to storage area (Riyadh-Baban).
Provided instruction and supervision to the logistic team
Planned location of materials to be stored, accessible for easy installation
Perform adhoc reports as instructed by the site manager
Prepared document transmittals for the deliverables of drawings, calculations, query and other documents.
Received and sent documents with approval/received stamp.
Made hard copies and distributed to the assigned personnel for necessary actions and scanning of documents for storage.
Ensured proper document classification, sorting, filing and proper archiving.
Maintained hard copy reference library of all documentation for quick and easy retrieval of information.
Reviewed and updated each document (incoming & outgoing) for accuracy and completeness.
Gave updates to the assigned personnel for any changes and revisions of documents,
Stamped documents that were reviewed and subjected for changes.
Controlled issuance of document numbers, including maintenance of proper document registers.
Facilitated document routing to contractor/ client and concerned personnel for necessary actions.
Responsible for preparation of various reports and documentation - time sheet, weekly & monthly reports
Responded to vital communications (e-mail, mail from clients, employees and inquires, distribution and preparation of response) and documented accordingly (i.e inter-office memo)
Performed simple word processing, spread sheets and presentations (MS Word, Excel, Powerpoint)
Managed documents to ensure the security of files of the company
Maintained server & data base for references.
Prepared weekly & monthly reporting for all projects
Performed some admin works (i.e office supplies purchase and inventory, filing of contact numbers of company’s personnel, clients, contractors; answer telephone calls)
Performed adhoc that may be assigned by the project manager.
Nourishing patient’s need, feeding, Monitoring vital signs, Giving medications, Intravenous Insertion, transferring from bed to wheel chair, bed making, bed bathing.