Kishore Thontia

Accounts Assistant Cum Inventory Controller at SM ENTERPRISE

• Pakistan - Karachi
• My current job since January 2018

HR Assistant/Administration/Marketing Sales Coordinator at First Impression Management Consultancy

• United Arab Emirates - Dubai
• June 2014 to December 2017

 Assist Sr. HR Consultant in Meeting, Screening and interviewing walk in Candidates.
 Assist walk in Candidates in completing their registration process, screening their CV Profile, updating their online registration, uploading their updated CV and photograph on job portal.
 Screen and interview applicants by scrutinizing their supporting facts, certificates and identity documents to provide applicable score to their profile and activate their registration.
 Process and review employment application in order to evaluate qualifications or eligibility of applicants against job opportunities and guide the job seekers on how to apply and use free services.
 Short listing candidate for the companies and scheduling face to face round of interview.
 Act as one point contact for candidates in providing all HR Consulting services.
 Dealing with queries of candidates and assisting them on phone or online.
 Assisting in explaining the benefits of various professional services to registered members and market the same to prospective members.
 Perform duties of generating invoices, handling cash, depositing daily cash in bank accounts and record keeping daily reports for management reporting.
 Record and reconcile data i.e information on weekly, daily and monthly basis for reporting.
 Maintain confidentiality and protect HR operations by keeping data confidential.
 Perform a variety of clerical, technical, administrative and office support assigned tasks.
 Coordination with companies in signing annual premium contract.
 Coordination with the corporate client for new job posting on website.
 Sorting and short listing candidate as per company’s requirement.
 Attend and participate in all training provided by the management as need arise.
 Assist in saving initiatives of organization and participate in suggesting improvements.

Personal Assistant cum Administrative Assistant at China Beijing Corporation for International Economic Cooperation.

• Pakistan - Karachi
• July 2009 to April 2014

• Performed secretarial and administrative tasks as support to CEO.
• Compiling and maintaining up to date telephone numbers, addresses and email address directory both physically and electronically for the CEO and organization too.
• Prepare confidential letters, documents using Microsoft Office and record keeping.
• Preparation of tender documents, Bill of Quantity for different projects
• Handled the tasks of maintaining and updating filing, mailing, and database systems in computers.
• Coordinating with all the departments.
• Handling all site correspondence and some part of administration work too.
• Followed up repair and maintenance of company equipment and vehicles.
• Typing of legal orders, letters, affidavits, contracts, invoices, records, forms, schedules, reports, similar materials and index cards.
• Preparation of management contracts, sales agreements and new business proposals.
• Preparation of daily, weekly and monthly progress reports in coordination with Engineers and Project Manager.
• Filing, documentation and submission of documents to consultant's office.
• To perform duties like facilities management and general office duties e.g. ordering supplies and maintaining the records of management systems.
• To handle a petty cash and monitor weekly and monthly payroll expenses.
• Assigned duty for drivers.

Admin Executive/Site Secretary cum Time Keeper at AL ABBAR GENERAL CONTRACTING CO. LLC

• United Arab Emirates - Dubai
• March 2005 to July 2008

 Providing high level executive administrative support to the Project Manager.
 To coordinate Project Manager, Engineers and Supervisors for project activities.
 To prepare daily attendance time sheets and Manpower report submission to Project Manager & Consultant.
 Performing daily Assistant Administrative tasks such as maintaining stocks, arranging rental equipment and site material requirements and report to Project Manager & General Manager.
 Responsible for materials receiving & issuing from site and prepare report submission to Project Manager and General Manager.
 To prepare daily & weekly progress reports in coordination with Engineers.
 To perform duties like facilities management and Administrative duties e.g. ordering supplies and maintaining the records of management systems.
 To manage transport for site and shifting of materials from site to others sites and Main Store.
 To manage loading & unloading material at site and arranging workers for the same task.
 Performing Safety Officer such as providing First Aid and safety material to site workers.
 Record every day's petty cash transactions and submitting to the Accounts Manager.
 Followed up repair and maintenance of company equipment and vehicles.
 Assigned duty for drivers.

Office Assistant cum Computer Operator at Kaikobad Pestanjee Kakalia

• Pakistan - Karachi
• May 2001 to March 2005

 Prepare Bill of Entries, Sales Tax, Import Duties, Insurance, Excise Taxation charges etc. relevant to the documents from importers for customs clearance.
 Answering calls, mails and e-mails.
 To overview the working of services which are assigned to the Administrative Services Department like mail service, Courier service and other related services. Solve the problem if any and ensure smooth working.
 To perform general clerical duties also which include faxing, photocopying, filing of documents and then mailing them.
 To Communicate with the vendors and suppliers
 Gathering related information of Vessel from Steamer companies.
 Prepare Electronic Goods Declaration (EGD) from customs software.
 Collecting Delivery orders from Steamer Company for taking delivery of cargo.
 Arranging lifters and transportation for delivery of LCL cargo / CY Delivery.
 After clearance cargo, taking delivery of cargo from Port & Forwarded to Party’s Warehouse

Office Assistant & Typist at Maneck Rustom Kakalia

• Pakistan - Karachi
• August 1997 to April 2001

 Prepare Bill of Entries, Sales Tax, Import Duties, Insurance, Excise Taxation charges etc. relevant to the documents from importers for customs clearance.
 Answering calls, mails and e-mails.
 To overview the working of services which are assigned to the Administrative Services Department like mail service, Courier service and other related services. Solve the problem if any and ensure smooth working.
 To perform general clerical duties also which include faxing, photocopying, filing of documents and then mailing them.
 To Communicate with the vendors and suppliers
 Gathering related information of Vessel from Steamer companies.
 Prepare Electronic Goods Declaration (EGD) from customs software.
 Collecting Delivery orders from Steamer Company for taking delivery of cargo.
 Arranging lifters and transportation for delivery of LCL cargo / CY Delivery.
 After clearance cargo, taking delivery of cargo from Port & Forwarded to Party’s Warehouse.