Executive Secretary to CEO Etihad Engineering
Etihad Airways
Total years of experience :16 years, 7 Months
• • Organise and maintain the VP calendar
Coordinate and prioritize the activities.
Manage and organize internal and external meetings.
Communicate and coordinate between the management and the employees.
Ensure preparation and follow up for regular department meetings.
Take minutes of the meetings and distribute to attendees in a timely fashion following meetings.
• Manage the VP duty travel
Tickets, hotel, visa, transportation, meetings on duty travel etc,
• Manage the VP Expenses.
• Create an archiving system for the team members and department.
• Maintain office supplies inventory and placing orders.
• Maintain database on media releases.
• Monitor media centre on website, Create a list of external and internal media.
• Handle all requested forms including FOC tickets, SAU, Lounge Access etc, , ,
• Create a tracker sheet for all types of forms.
• Develop spreadsheet and GCEO approval tracker.
• Created calendar for all activities and events in the company.
• Administer the Department’s budget and expenses, including liaison with Finance to prepare the annual budget, Administer Department’s contracts, stationery and other supplies, procurement and ensure timely payments. Maintain records of expense claim documentation, invoices, office supplies etc.
• Coordinate special programmes, projects and reports as assigned by the VP Corporate Affairs.
• Provide high quality support to new department members to familiarize them with the department.
• Prepare correspondence, reports, charts, etc.;enter/retrieve/update information using the computer
• Perform related work as assigned and meet schedules and deadlines.
• Make travel arrangements; prepare itineraries; prepare, compile and maintain travel vouchers and records.
• Write letters, minutes, reports, charts, graphs, databases, and spreadsheets.
• Do office practices, processes, and computer software programs.
• Organize and maintain filing systems
• Perform administrative duties, screen calls, make meeting arrangements, prepare reports and financial data, train and supervise other support staff, and customer relations. • Excellent interpersonal skills, expert in project coordination and internal management and staff, as well as outside clients
