Executive Secretary to the MD/EVP and Accountant
Samsung C&T Corporation
Total years of experience :22 years, 6 Months
Accountant:
• Handles and manages Petty Cash and day to day transaction
• Prepares Journal Entry (Expenses and Remittance) on SERP Accounting Software
• Prepares monthly salary via WPS (payroll)
• Handles all office needs on purchasing supplies and equipment and utility bills monitoring.
• In charge of the Monthly Account Closing
Executive Secretary:
• Answer telephones, greet visitors, relay messages and disseminates information as instructed.
• Direct reporting to General Manager and to the Chief of Middle East Operations.
• Scheduling General Manager’s meetings and keeping him updated upcoming appointments and meetings
• Arranging travel for all staff and required visa
• Arranging hotel bookings and ticket reservation
• Maintain manual and computerized files and other record keeping system
Office Assistant to the Management:
• Preparing the payment for General Suppliers
• Supporting for Tendering of Project division (photocopying, faxing & filing)
• Assist with other task when required
• Assists the Finance & Admin. Manager in all routinely tasks inherent and peculiar to the requirement of the office.
• Prepares invoices, reports, memos, letters, spreadsheet and presentations using Microsoft Office and/or other business-specific software
• Prepares the Journalization of Accounts
• Responsible for the preparation of Receipt and Payment Vouchers
• Responsible for collection of Receivables
• Petty Cash custodian
• Prepares Quotations for various Clients for a Particular Projects
• Receiving phone calls and fax
• Filing confidential documents
• Manages travel arrangements and diary of executive’s schedule
• Assists the Office Manager in all routinely tasks inherent and peculiar to the requirement of the office.
• Prepares basic accounting books and reports.
• Prepares letters, reports, quotation, purchase orders and invoice.
• Updates accounts receivable and payables.
• Responsible for cash handling.
• Responsible for the guest checks in and checks out.
• Responds to inquiries from guests’ needs.
• Answers telephone calls and transfer calls to the appropriate individuals, divisions and department.
• Encodes a variety of forms, letter, reports and memos.
• Receives and distributes mails to staff.
• Organizes and maintains guests registration cards, office files and records.
• Ensures delivery of share in the branch’s profitability targets by soliciting accounts.
• Processes loans.
• Monitors maturing placements and calls respective clients.
• Effectively assists in retaining and/or increasing business volume from clients through adherence to service standards and cross selling.
• Adheres to set service delivery standards.
• Encourages/refers non-clients to avail of bank products/services and cross sells to existing one.
• Responds to client’s complaints and sees to speedy and full resolution.
• Ensures updating of Customer information File upon receipt of needed information from clients.
• Initiates activation of dormant accounts with clients by making telephone calls.
• Encodes corrected/updated data in Fixed Assets Monitoring Information Systems for Head Office and Branch.
• Assists in the verification and issuance of the list of Fixed Asset Accountabilities.
• Process and post Property Transfer Forms (PTF’s).
• Assist in the conversion/migration of the Fixed Assets Monitoring Information Systems 2 (FAMIS 2)
While studying college, I entered to an institution, Society of Saint Vincent De Paul - Ozanam Study Grant Program to which I was able to study while working inside the university with free tuition fees and gained training/experiences wherein I was given the following tasks:
• Assists the department chairperson in all routinely tasks inherent and peculiar to the requirement of the office.
• Acts as secretary of the department chairperson - updates monthly calendar and diary management.
• Arranges monthly meetings and take minutes of the meeting.
• Bookkeeping and responsible for handling department’s cash budget.
• Prepares annual budget as well as the presentation itself.
• Prepares subject schedule to be offered by the CE Department to students.
• Filing of incoming and outgoing memorandum of the department.
• Assist Faculty Members with their needs i.e. class and consultation schedule, provides grade sheets and class record.
• Prepares faculty clearance every after semester.