International Safety Management Coordinator
Dulam International Ltd.
Total years of experience :24 years, 0 Months
Responsible for the development and implementation of the Safety Management System (SMS).
Ensure compliance with all elements of the ISPS, ISM Codes and MLC as they relate to Marine Department assets and personnel.
Address Flag and classification society requirements and renewals
Reviews, request and updates certification status, insurance and other related documents for Company and all vessels
Responsible to update all information of all vessels in Offshore Vessel Inspection Database (OVID) website
Perform the functions of DPA / CSO. Liaise with Marine Manager and Vessel Masters on compliance related issues. Liaise with the department managers and supervisory staff of Project Management and Corporate Services regarding security and safety management system issues.
Ensure that the SMS is implemented and maintained ashore and onboard managed fleet.
Conduct SMS awareness seminars during vessel visits and to newly hired shore staff as well as sea-going staff visiting the office in order to increase employee awareness and comprehension with regard to the Company expectations as defined in the Marine Safety Manual.
Develop audit plans for the Marine Department assets, in coordination with the GM Marine where applicable.
Perform internal audits as identified and necessary by the audit plan on board the vessels and in company offices.
Coordinate development and implementation of the Marine Department SMS in accordance with Corporate Management System procedures as well as all relevant internal and external requirements.
Monitor the safety and pollution prevention aspects of the operation of each Marine Department asset and ensure that reports are routed to the applicable authorities as required by regulations and applicable procedures.
Responsible for evaluation and follow-up of all proposed corrective actions. Control, update and distribute relevant parts of the Marine SMS internally and externally.
Develop data base and monitor vessel’s CMID/ FMEA / Vetting.
Responsible for all inquiries of Equipment & construction materials
Performs and coordinates administrative, technical, and professional work related to ensuring that all work sites are supplied with the materials, equipment, and services required, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls.
Research and evaluate suppliers/manufacturers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as the reputation and history
Responsible for preparing specifications, comparison sheets, negotiating prices, and preparing purchase order.
Coordinates with Finance, to ensure that account have funds available for items being purchased
Coordinate with selected vendors on supply and delivery of purchased items.
Responsible for all work sites equipment for repair and maintenance.
Preparation of Vessel requirements;
• Checking availability of tug boats & barges in the market
• Negotiating with vessel owner
• Review Charter Party Agreement
• Preparation for SPC Vetting / Documentations
• Closing of Supreme Petroleum Council (SPC) Vetting observation list
• Mobilization of all vessels to site/coordination with Petroleum Ports Authority (PPA) prior to mobilization
• Address classification society requirements and renewals & Monitoring validity and updating relevant vessels certificates
• Coordinate with Port Authorities /Agents
• Ensure Vessel provisions are addressed
Importing & Exporting of all heavy equipments
Monitoring of temporary admission import validity
Responsible for:
Reports directly to the Managing Director
Responsible for Payroll data verification and entry to ensure accurate and timely monthly remuneration payment to all employees.
Processing of leave applications & generation of payroll related reports
Liaising with Accounts department to ensure the smooth rolling out of payroll on a monthly basis.
Responsible for all employee files / confidential documents / Medical Insurance
Responsible for Maintenance and Recording of Overtime details.
Responsible for all administrative works
Composing business correspondence/emails
Preparing Quotation and Costing for all Government & Private Sectors (Foreign & Local Tenders)
Extra Responsibilities:
Responsible for all communication between Government Clients and Manufacturers (especially for technical team)
Responsible on monitoring all Foreign and local orders
Responsible for clearing all shipment to custom border and arranging clearance & approval from Ministry of Health
Handling Petty Cash Fund
Attend meeting with Government sector/SEHA Facilities for any immediate complaint
Arrange Employment Visa, Residence Visa, Renewal of Visa (if PRO is on vacation)
Responsible for all company car insurance, renewal of company licenses (including ADCC, HAAD license and MOH Registration), also if PRO is on vacation.
Prepare Order Acknowledgment to client once received LPO (local purchase order) confirming receipt, product availability, delivery time. Responsible for product inquiry to overseas suppliers:
o availability, prices and weight/volume for shipment
o Identify & recommend potential new sources or alternative materials, price and products Responsible for all purchasing needs of all the teams in the company to overseas suppliers
o Follow-ups and monitors ordered items, checking availability of materials and shipped as per agreed deadline.
o Canvass and selects best available freight cost from local forwarders. all relevant shipping details shall be coordinated both with the shipper and forwarder.
o Expedite shipments, to ensure on-time delivery of goods Generate weekly reports to plan material requirements, record details of purchases, costs of product and supplier information Handle import/export documentation, including LC preparation and negotiation Prepare Proforma Invoice to client for them to prepare payment in accordance to their existing credit facility Filing all Correspondence pertaining to Purchase Orders
Responsible for all purchasing needs of all the teams Identify & recommend potential new sources or alternative materials, price and products Source and obtain quotation, including price negotiation, and contractual conditions negotiation
Handle import/export documentation, including LC preparation and negotiation Expedite shipments, to ensure on-time delivery of goods Generate weekly reports to plan material requirements, record details of purchases, costs of product and supplier information Help out in petty cash, issue medical chits, mileage claims Update Engineers of the delivery status. Attend task being assign by the immediate superior.
Perform complex clerical duties involved in the preparation and processing of the Company payrolls to ensure accuracy of subsequent check writing. Process time cards to ensure proper completion and authorization; separate time cards according to hours worked; compare payroll data of new employees against Master Distribution List to ensure correctness; prepare manual checks as required. Prepare Staff and Job Site payroll gross control totals; prepare control sheets for verification of completed payroll data; distribute department payroll check subsequent to preparation by data processing; coordinate corrective action on incomplete or incorrect time cards with departmental payroll personnel.
Extra Responsibilities:
Reports Directly to the Managing Director
In charge of Government reports such remittances of SSS, Philhealth & Pag-ibig contribution as well as sickness/maternity notification.
Handles computation for labor costing of every project
Encoding all Paper works Repair/Troubleshoot minor problems in computer
(e.g.Hardware/Software)
Teaching Computer Subjects to all levels
(e.g. Windows, Microsoft Word, Excel, Powerpoint, Outlook, Internet and other program software like Cobols, Pascal, Visual Basic & FoxPro
