Logistic Officer
NRC-MERO
مجموع سنوات الخبرة :11 years, 3 أشهر
● Carry out high quality local procurement which is accountable, transparent and compliant with NRC’s Procurement Policy and donor requirements.
● Plan delivery of goods and services on behalf of the office following NRC standard practices and keep documentation to full audit trail standards.
● Stock Management.
● Liaise with technical assistant in implementing NRC procedure in the NRC MERO stock levels and commodities.
● Apply logistics procedures on event booking.
● Liaise with technical assistant in organizing and support office maintenance.
● Maintain the assets register according to NRC policy by coordinating with technical assistant.
● To support administration coordinator in develop and establish service and vendors agreement by do the required inspection companies and adhering strictly to corruption guidelines and the NRC code of conduct.
● Support administration coordinator in handling all customs issues with Shipping and cargo agencies by liaising with expatriate staff for their incoming and outgoing personal shipment.
● Perform supplier checks through site visits and references.
● To follow NRC standard procurement practices keeping records to all audit trail standard
● To obtain no less than 3 quotations, prepare a comparative Bid Analysis and recommendation to purchase committee including minutes where appropriate.
● To identify and maintain an accurate and up to date supplier information database for regularly purchased items/ material availability.
● Maintain material listing price information.
● Ensure all purchase goods are of NRC / donor minimum standard and fit for the purpose and have appropriate inspection certificates as required.
● Excellent tracking and auditing for amount in the invoices related to purchase or service provider
● Supervise one subordinate “Technical Assistant”. and driver
Respond to procurement requests from program staff related to supplies, materials and other terms for project beneficiaries and activities.
• Ensure that procurement is carried out in accordance with save the children and donor-specific policies and procedures.
• Procure all necessary items for programs, offices and residences.
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Generate all required procurement documentation and maintain records and files in an impeccable manner.
• Prepare payment requests and collect all needed documents to facilitate payment submission.
• Provide all needed information and documentrs to finance as per save the children and donor policies and procedures.
• Coordinate with Finance Department to make sure the payments are delivered to the suppliers.
• Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested when possible.
• Conducting regular market survey for commonly purchased goods and services.
• Coordinate transportation of procured items to other IRC locations.
• Be an integral part of the procurement team and support all members under the supervision of direct manager.
• Collect needed documentation from different departments and site and lease efficiently.
• Update relevant staff about the status of his/her request and delivery and maintain regular contact with supervisor on matters of procurement.
• Assist in updating the Purchase Request Tracking Sheet (PRTS) and other procurement Tracking Sheets regularly.
• Keep good track of suppliers performance and maintain a database of good and reliable suppliers for different categories of supplies, service and goods
• Maintain an accurate and organized filing system for both hard and soft copies.
• Perform other duties as required by the Senior Supply Chain Officer and the Procurement Manager.
● Preparing the Procurement Plan for the new projects by breaking down the items in the proposal’s budget.
● Conducting market assessment and negotiating suppliers for the best price and services, preparing the bid analysis and procurement minutes for the procurement committee.
● Sourcing for the projects with a constant supply of materials and services, and updating the vendor database with the supplier’s information in addition to supplier performance evaluation.
● Strategic sourcing and planning for the Long-Term-Agreements with existing and new suppliers by negotiating the best terms and condition to achieve the best overall outcome for the Agency.
● Following up on the delivery status and clearance of placed POs to ensure timely delivery, avoid shortages, and promptly address any issues that may arise.
● Issuing and ensuring the permissions for the camps and the borders by collaborating with the security team to collect the required documents.
● Ensuring the procurement process is on track according to WV policies and donors regulation.
● Confirming the orders and verifying the payment form after assuring a Goods Receipt Policy is in place.
● Leading the logistics department with a team of four WV drivers and scheduling their routes, in addition coordination of all vehicle rental requests from projects.
● Controlling the assets by updating the assets registry, labeling new assets and monitoring the movement of the assets within the projects team member or staff.
● Supporting the logistics team by supplying fuel budget studies and daily monitoring fuel status in addition scheduling vehicle maintenance.
● Leading office maintenance assessment and coordination with qualified technician in addition to supporting admin team with apartment inspection handover for expat staff.
Providing administrative and secretarial support to the Operations Department.
•Develop, set up, and document office secretarial systems related to: filing of documents, records management, communications (telephone, fax, and correspondence), supplies management, and basic office services for the Operations Department.
•Receive, screen, and process mail, fax, and other incoming and outgoing communications; ensuring that confidential matters are handled properly. Assist the Operations Department Managers in preparing documentation, orders, letters, etc.
•Giving verbal and written translation services to clients as needed. Ensure all documentation is appropriately filed according to WV standards.
•Ensuring that stationery is ordered on a timely basis and are available at all times. Ensure that office supplies are ordered and available always. Ensure that printer cartridges, fax rolls/cartridges and photocopier toners are available always in cooperation with the IT assistant. Liaise with the Logistics Unit to ensure transportation needs for the Operations Department are met.
•Liaising with the Procurement Department to track and follow up on procurement requirements for the Operations Department. Perform any other relevant duties as required by the Operations Manager or his designate.
Providing support to HR department on all staff matters and assists with payroll procedures.
•Performs a variety of associated tasks in support of general office operations and staff.
•Coordinates specified HR activities across multiple organizational departments.
•Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner, provide support to the management to ensure that manager is provided with the resources to make effective decisions, provide receptionist services, & perform other related duties as required.
•Issuing daily and monthly BSP /Revenues / OAL reports.
•Preparing market assessments in order to check other company’s fares.
a complex between accounting and IT
