Admin Assistant
Ali Abdulwahab Al Mutawa
Total years of experience :17 years, 7 Months
responsible in making quotation and delivery note, invoices, financial statement, clerical work like, creating team memo, updating the team regarding their visa status, receiving orders from suppliers, contacting person in charge of the ongoing projects, coordinating with production team and designers, filing and other office work related.
• Generally responsible for developing bid packages
• Submitting Request for Quote (RFQ)
• Negotiating terms and conditions
• Create PowerPoint Presentation
• Briefing the sales person in charge
• Awarding purchase orders and expediting in support of various projects
• Responsibilities also include subcontracting
• Executing sourcing agreements and writing company procedures
• This work will be performed with minimal supervision
• Database compilation
• Generate memos, emails and reports when appropriate
• Answer incoming calls and assume other receptionist duties when needed
• maintain office supplies for department
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• assist in resolving any administrative issues
Oct. 31, 2012 - present Al Sayafe Medical & Pharmaceutical Company
Store in Charge
Al-Sharq, Kuwait
Duties and Responsibilities:
• Maintain quantity accuracy of item receive from shipment purchase by the purchaser
• Observe the in and out movements of items to identify the most saleable products
• Inputting item received details as per invoice to the system used by the company, for record and system identification purposes
• Provide customer service ( preparing their orders received via e-mail, fax or phone call and attend to customer's complaints and enquiries
• Coordinate with the finance and accounting department for suppliers and customers invoices issues and accounts
• Issue invoices as per customer orders and maintain proper filing of documents for finance and future reference
• Maintain accuracy of the stock between physical quantity and the records
• Observe subordinates progress and performance towards work, and conduct investigation regarding irregularities
• Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system.
• Answered telephones and transferred calls to appropriate staff members.
• Sorted and distributed incoming communication data, including faxes, letters and emails.
Oct. 6, 2007 - July 19, 2012 Al Safat Dhiafa Company
Cashier, Customer Service
Al Othman Street, Hawally, Kuwait
Duties and Responsibilities:
• Receive and disburse money in establishments other than financial institutions. Usually involves cash registers, or related equipment. Often involved in processing credit or debit card transactions or Knet.
• Provide reports regarding store issues, progress, sales and inventory
• Show enthusiasm towards work to show good leadership and to motivate co-staff to provide good quality of service
• Provide high standard customer service
Jan 21, 2006 - July 5, 2006 House Technology Industries Pte., Ltd.
Quality Inspector
Philippine Economic Zone, Cavite Philippines
Duties and Responsibilities:
• Checking and preparing the check sheet before starting the production
• Preparing hard copy report regarding production progress
• Responsible in checking the quality of the finished products before the shipment for export
Aug. 11, 2005-Nov. 10, 2005 House Resource Development (S) PTE., LTD.
IT Office Assistant
Philippine Economic Zone, Cavite Philippines
Duties and Responsibilities:
• Responsible in updating the production computers layout
• Responsible in software and hardware installation for the production projects
• Monitoring the computer users if they are complying to companies computer usage regulations
Duties and Responsibilities:
• Responsible in making daily, weekly and monthly production reports
• Attend and make summary report for administration meeting (minutes of meeting)
• Provides reports regarding employees offenses and issue disciplinary action as per the verdict of the management approval
• Circulate production documents
• Responsible in encoding inventory records
• Accepting important calls and assisting the production manager in every aspects related to plant production