Buying Asst. to Junior Buyer
Namshi General Trading LLC
Total years of experience :13 years, 9 Months
Reporting to Senior Buyer
• Do the buys for women and kids girls’ fashions and Sport/active wear. Assist my Senior Buyer in maintaining all relevant data and for a day to day task.
• Make selections from identified Brands, developing the assortment within my category and working to a defined budget.
• Negotiated contracts with suppliers/vendors
• Accumulates trend information and generally maintain market awareness in keeping with our target customer.
• Work closely with the Merchandising team to analyze sales and inventory data to inform and monitor buying decisions as well as stock liquidations.
• Identify strong and weak selling items and making adjustments to my selection strategy accordingly.
• Meet and manage suppliers to build robust and preferential relationships and secure timely delivery of orders.
• Ensuring timely replenishment of stock.
• Ensure that all Purchase Orders (PO) are in the system and properly documented by applying the purchasing policy and procedures and coordination with all departments.
• Ensures that all vendor compliance documentation is duly received and filed.
• Maintaining shipment tracker to keep track of order deliveries to ensure they are done on time.
• Coordinates with warehouse for all shipment received and relates for incoming deliveries.
• Communicates new product arrivals to production team and especially marketing team.
• Ensure that Commercial Invoice match with the original Purchase Orders.
• Prepares Retail sales reports and vendor evaluation reports related to deliveries.
Main Achievements:
1. Manage to follow the budget as per required.
2. Increased the volume of sales on the Brands month by month.
3. Customers Satisfaction: Complaints solved easily and immediately.
Reporting Directly to Managing Director
• Do the buying international and local every buying season to personally meet and deal with suppliers.
• Negotiating prices, quantities and delivery time-scales.
• Make selections from carried brands for men and women footwear, and accessories four times in a year, Pre-book and Main collection.
• Analyzing consumer buying patterns and predicting future trends.
• Main contact of all suppliers for all queries related to orders, shipments and payments.
• Making sure all the purchase orders are uploaded in the system and properly documented.
• Assure to have the order confirmation from the suppliers, secure the timely delivery of orders, and ensure the supplier’s payment on time.
• Ensuring timely replenishment of stock.
• Chasing deliveries from suppliers that are overdue.
• Supervising the work of Buying Assistant and Merchandising Assistants.
Main Achievements:
1. Manage to follow the budget by Brands as per required.
Reporting Directly to Manager
Main Responsibilities:
• As Buying/Accounts Assistant, Reconciling daily sales and generating sales analysis report.
• Inventory control through POS system and preparation of sales invoices for customers.
• Preparing costing sheet for new imports products received.
• Multi Branch Company linked with one server for POS and giving back-up support for the same.
• Preparation and generates of some MIS reports like comparative statements of Sales/Purchases, monthly sales report, stock availability and stock age wise report.
• Responsible for printing barcode labels for goods received, labels for sizes of shoes, and warehouse number labels.
• Preparing bank reconciliation.
• Preparing payroll slip for the employees.
• Creating item codes for various models of shoes.
