Assistant Branch Manager
Hertz Equipment Rental Co. Ltd.
Total years of experience :27 years, 1 Months
• Review and Supervise sales counter operations.
• Review documentations for new deals to ensure it fulfillHertz requirement.
• Arrange machine(s)through workshop or other branch as per requirement.
• Maintain tracker for on-time deposit/clearance of collected cheques.
• Monthly branch inspection to ensure cleanliness and safety hazards are in line.
• Provide tool box meeting material to service team for weekly training.
• Time to time yard walk to check the machines are in appropriate location with respect to their status, no discrepancy between system & physical inventory.
• Successfully led the operations of rental trucks (Mixer Truck, Truck Head and Tipper Truck) operating at various locations in Western and Eastern Province of KSA with different Customers.
• Increased rental business of material handling equipments (Crane, Super Stacker, Forklift, Telehandler and Manlift) by 20%.
• Conducted analysis to address competition which led to amend the strategies whenever applicable to sustain and improve the market share.
• Keep a track of inventory responsible for to improve time and revenue utilization.
• Communicate with other branches and arrange equipment(s) to fulfill Customer demand.
• Monitor Customer account particularly engage in Credit Terms to ensure the smoothness of payment and secure the receivables.
• Prepare and submit complete documents to Legal for necessary action against overdue accounts in lieu to Company Policy & Procedure.
• Lead Admin as well as assigned Sales Team for their day to day activities.
• Supervise Rental Admin staff for day to day activities.
• Follow with the Sales Team on payment for outstanding account.
• Monitor income and expense account from time to time. Review monthly operating statement for the Division.
• Coordinate with HR, Finance, Accounts within region and other branches including HO in lieu to business activities as and when needed. Liaise with other Department as well as Sister Companies to check the status of new machine orders placed for roll-in.
• Prepare and submit financial, performance as well as fleet utilization reports to Rental Manager for reviewing and chalk out necessary action plan in case required for better divisional result.
• Job responsibilities involve, preparing quotations, rental contracts, gate-passes and issuing invoices.
• Create customer profile on AS400, in case of new customer, to generate customer no. for accounting purpose and update from time to time.
• Initiate fax to obtain customer’s confirmation for rental extension or demobilization of unit prior to due date. Notify customer through fax for any damages, due services or extra hours metered in line to contractual agreement.
• Review customers’ account from time to time and follow-up on payment for outstanding invoices in the meantime obtain account confirmation while payment in process to secure receivables.
• In case of non-payment, prepare and submit complete file to legal department for necessary action, legal suit.Generate monthly reports such as division performance report, lost sales report, ageing list and payment collections.
• Review Operating Statement and correct wrong posting through Journals, if any.
• Liaise with HO for insurance of equipments (inventory), approvals for discounts exceeding regional authority, ROP (Rental with Option to Purchase) prices and authorization to sells ex-rental units.
• Check Sales Rep commission in line to Company policy prior to processing.
• Arrange printing of divisional stationery like rental contracts, gate passes, terms and conditions, incoming report, invoices, business cards, letter heads etc.
• Assist Rental Manager in preparing annual divisional budget.
• Successfully carried out the responsibilities of Rental Manager in acting capacity during the vacation of Rental Manager - ER.
