Executive Assistant/ Real Estate Supervisor
STC Channels
Total des années d'expérience :32 years, 6 Mois
Presently working as Executive Assistant to Chief Financial Officer (CFO) since February 2017 responsible to look into all financial and non-financial approvals according to organization’s SOP along with all office routine work. First four (04) years worked in
Administration Department (Real Estate Division) having responsibilities include but not limited to:
Maintain/Ensure timely payment of more than 200 STC Channels rental outlets (Customer Care Centers) throughout the Kingdom wide.
Liaise between contract department and Landlord to facilitate the payment of the rental outlets.
Prepare the work orders and purchasing requests requisite for the rental outlets for maintenance and new construction work
Negotiate the terms & condition with the landlord in case of raise in the rent.
Process/Examine the payment requests of Contractors for new construction outlets.
Expert in performing SWOT analysis.
Preparing business travel requests for executives, flights and overseas hotels booking.
Perform routine functions of a secretary such as maintaining files, monitoring in/out mail.
Preparing monthly and quarterly expense and revenue reports of the individual deals/projects.
Supervise projects/ agreement filing system (electronically saving documents in the concern deal folder in networking drive for the ready reference of RM’s in future).
Updating annual staff leave charts.
Preparing presentation for the projects status for Board of Directors.
Prepare re-reimbursement claims for the staff for business trips and calls.
Recording the new customer data in the Access database.
Preparing the miscellaneous on request reports based on the customer database i.e. Bank Commission, Relationship Manager’s Bonus, and Weekly/ Monthly Sales Comparison Statement.
Reconciling of Surrender and Liabilities Accounts based on the premium transaction.
Organizing filing system of approximately 2500+ insurance clients of the bank.
Answering client’s queries regarding their valuation and other requests.
During my stay, I also worked in Asset Management Division and got involved in local stock market research work, preparing weekly NAV (Net Assets Value) statement of mutual funds of bank and familiar with all funds operation procedure.
Attending meetings and preparing minutes of meeting, organizing technical library comprising more than 2000+ Military Technical books. Liaising with the travel agent and HRD for air travel arrangement and getting visas of military officers for their overseas training and seminars. Drafting English letters and preparing annual budget spread sheets.
During my stay I also worked closely with United States Air Force Advisory Team on Peace Shield Program in the Kingdom for Al-Kharj Air Base.
Run office independently to undertake all typing jobs as well as drafting letters and look after the Technical and Administration files of the office
Dealing personnel’s service records and making cost estimation along with preparing the contingent bills (Stationary, printing and other utilities etc.) for payment
Preparing monthly pay rolls and expenditure statements
Handling banking transactions related to payroll for more than 60 staff members,
Prepare the weekly and monthly report of purchasing, receiving and issuing the materials for school laboratory and library.
Preparing annual budget statements, and maintaining cashbooks and different stock ledgers.
Additional subject Library Sources Management
Special interest in the subject (Math, Physics, Biology