Administrative Coordinator
Hassan Allam Company, HAC
Total years of experience :15 years, 9 Months
Responsible for organizing Fulfillment Point (FP) team shifts and distributing tasks
Responsible for implementing operating system changes
Responsible for highlighting weak spots in the FP and recommending and trialing
fixes
Responsible for optimizing operations to ensure the quickest and most precise
execution
Ensure the inventory is sufficient to support the needs of order fulfillment
Responsible for analyzing sales data and adjusting amounts of daily inventory
received to ensure no products are out of stock and also minimize waste
Fully responsible for the FP operations at all times
Fully responsible for handling the FP team
Responsible for highlighting ways of increasing sales in the respective sales area
Responsible for handling on the ground marketing campaigns in the respective
sales area
Ensure fulfillment point is kept in good condition
Ensure all necessary tasks are carried out by the team
Maintains accurate inventory through periodic inventory cycle counts
Ensure company policies are communicated and enforced consistently
- Plan, organize and control daily/weekly production schedules
- Optimize inventory levels and ensure that they are adequate to meet the productions requirements
- Prepare POR & PO
- Organize and communicate with necessary parties, the plant’s production schedule.
- Works closely with Sales department to develop business.
- Business Development with the corporate.
- Handling Logistics.
- Provide training to workers and provide upgrade to various technical skills and plan for external trainings.
- Analyze and identify all performance related issues and ensure appropriate steps to prevent loss.
- Administer all indoor performance in department through efficient coaching and monitoring.
- Develop plans and supervise various departmental meetings and participate in various growth-based campaigns.
- Analyze and ensure better result to fulfill all business requirements.
- Prepare regular reports, perform audit on various operations and evaluate processes as per business requirements.
- Prepare project updates within required timeframe and delegate individual tasks to all employees.
- Analyze all opportunities and recommend ways to improve efficiency and reduce costs.
- Supervise effective compilation and collection of information and data to enhance growth.
- Monitor all administrative functions as per requirement.
- Ensure compliance with applicable laws and company policies.
- During shift changes, supply all the necessary information to the next team to maintain or improve the plant performance.
- Produce and present an induction training and familiarization sessions to colleagues and visitors
- Contacting external customers and provide them with weekly updates about their projects.
- Coordinating with the other abroad sites of the company sourcing the materials and manpower.
- Prepare purchase orders
- Document control.
- Time sheet of staff, prepare and maintain employee attendance records and provide feedbacks to employees on same.
- Documents processing such as Personnel Visas, Passes, Permits, Medical Clearances and Training certification.
- Responsible for the labor cost/control and his Payroll.
- Maintaining the billing system.
- Generating invoices and account statements.
- Maintaining accounts receivable files and records.
- Producing monthly financial and management reports.
- Investigating and resolving any irregularities or enquiries.
T- Lining pipes with GRE (internal coating)
- Operate and maintain the pumping machines.
- Operate and maintain peristaltic pumps.
- Use, repair and maintain the Air Opp pumps brand Sand piper (Model SA2-A / Model HDF2), used for mortar application (wet cement).
- Handling the process of receiving, manual handling and inspection of the materials.
- Measuring and calibration for (Digital Vernier, Drifts, Micrometer and Inside Micrometer)
- Thread Inspection and external body For API and Premium connections
- Final inspection for the Duo line pipes before deliver to the customer.
- Experience of using the hand tools, pneumatic tools, drilling machines, angel grinder and bench grinder.
- Experience of the mechanical fitting/assembly.
- Experience with hydraulics, mechanics, pumps, irrigation system and water handling.
- Maintain the mechanical and electrical equipment’s for work needs, perform daily, monthly, and quarterly checks and front-line maintenances as required
- Understand the Maintenance Management System (Work orders, Preventive Maintenance, Corrective Maintenance, and Predictive Maintenance)
- Basics of welding in arc welding.
- Design and draw tools for work needs and fabricate at workshop.
- Be familiar with the facility’s different contracts requirements.
- During the work, keep track of the same, and after the work, assure that conditions are acceptable to re-start normal operations, as well as house-keeping of the area.
financial analysis plus Microsoft accounting application
warehouse accountant plus banking and billing
sales manager for the show room
manager for the warehouse and inventory planner
pumps and bearings
pasd