Manager (HR & Administration)
Pakistan Ordnance Factories
Total years of experience :24 years, 7 Months
1-Manage recruitment and selection process in conjunction with top management and working groups.
2-Manage training and development of staff according to demand of working groups.
3-Guide, train and daily supervise junior staff engaged in different departments working under area of my responsibility.
4-Advise the top management on HR & Administrative policies, procedures, employee relations issues, answer questions and provide assistance regarding interpretation of rules and regulations.
5-Plan orientation program for newly inducted employees.
6-Advise and guide the Managers on Performance Evaluation Reports.
7-Provide all sorts of assistance and information to employees regarding HR policies, procedures, rules and regulations.
8-Assist the top management and working groups to handle staff grievances in the light of policies and procedures.
9-Ensure complete and up to date official records and personnel files are maintained according to SOP.
10-Dealing with current and retired employees in all HR related matters including coordination with decentralized Factories
11-Maintaining statistical data and reports dealing with Ministry to provide information
12-Dealing with petitions received from President, PM Secretariat, MoDP and other higher officials.
13-Prepare brief and comments on Court cases.
14-Dealing with establishment matters of officers and staff of centralized and decentralized groups from posting to retirement and post retirement.
15-Posting of newly appointed staff according to vacancy position to all Factories after training and orientation.
16-Dealing with establishment matters of Workmen.
17-To issue inter factory transfer / posting orders of workmen.
18-Supervision of office decorum, attendance of all employees and tasks of support staff on daily basis.
19-Supervise completion of pay rolls.
20-Manage filling system of the documents.
21-Maintain and update existing data of all the employees.
22-To assist with audit authorities.
23-Supervise pension cases, benevolent fund, G P fund, group insurance of the employees.
24-Ensure the issuance of medical cards, office cards, to the employees and discharge certificates.
25-Provide all kind of logistics support for officials.
26-Arrange traveling, lodging, air ticketing, hotel reservations and TA/DA claims.
27-Manage and supervise official pool of vehicles.
28-Perform protocol duties as and when required.
29-Supervise over all security arrangement of the office.
30-Maintain and manage office buildings and office equipment.
31-Supervise and manage incoming/outgoing mail and coordination with courier.
I was responsible to maintain day to day administrative affairs, office management, cash purchase, stores/inventory management and Security. My job description is as under:
1. Managing, leading and controlling the Administration Department effectively & efficiently to provide support and logistic services.
2. Maintenance of office discipline & decorum by implementing existing and new policies and procedures.
3. Supervision of all support staff including drivers.
4. Managing of office environment and ensuring cleanliness thereof.
5. Smooth & economical transport management.
6. Arrangements of office furniture, stationery, office equipment & other fixtures.
7. Management of inventory and all assets of organization including insurance thereof.
8. Arrangements for hotel reservations.
9. Effective and efficient admin and logistic support for meetings & workshops.
10. Maintain and manage backup generators, fire detection / suppression systems and other office equipment in coordination with the relevant contractors.
11. Introducing and maintaining efficient and effective control and documentation of incoming and outgoing mails including courier services.
12. Liaison with outside agencies including government departments associated with the operational requirement.
13. Arrange and supervise all kind of procurement.
14. Travel management.
15. To supervise over all security matters of the of the organization.
1-Manage recruitment and selection process in conjunction with top management and working groups.
2-Manage training and development of staff according to demand of working groups.
3-Guide, train and daily supervise junior staff engaged in different departments working under area of my responsibility.
4-Advise the top management on HR & Administrative policies, procedures, employee relations issues, answer questions and provide assistance regarding interpretation of rules and regulations.
5-Plan orientation program for newly inducted employees.
6-Advise and guide the Managers on Performance Evaluation Reports.
7-Provide all sorts of assistance and information to employees regarding HR policies, procedures, rules and regulations.
8-Assist the top management and working groups to handle staff grievances in the light of policies and procedures.
9-Ensure complete and up to date official records and personnel files are maintained according to SOP.
10-Dealing with current and retired employees in all HR related matters including coordination with decentralized Factories
11- Maintaining statistical data and reports dealing with Ministry to provide information
12-Dealing with petitions received from President, PM Secretariat, MoDP and other higher officials.
13-Prepare brief and comments on Court cases.
14-Dealing with establishment matters of staff of centralized and decentralized groups from posting to retirement and post retirement.
15-Posting of newly appointed staff according to vacancy position to all Factories after training and orientation.
16-Supervision of office decorum, attendance of all employees and tasks of support staff on daily basis.
17-Supervise completion of pay rolls.
18-Manage filling system of the documents.
19-Maintain and update existing data of all the employees.
20-Supervise pension cases, benevolent fund, G P fund, group insurance of the employees.
21-Ensure the issuance of medical cards, office cards, to the employees and discharge certificates.
22-Provide all kind of logistics support for officials.
23-Arrange traveling, lodging, air ticketing, hotel reservations and TA/DA claims.
24-Manage and supervise official pool of vehicles.
25-Perform protocol duties as and when required.
26-Supervise over all security arrangement of the office.
27-Maintain and manage office buildings and office equipment.
28-Supervise and manage incoming/outgoing mail and coordination with courier.
1-To supervise and manage office decorum, attendance of all employees and tasks of support staff on daily basis.
2-To supervise completion of pay rolls.
3-To manage filling system of the documents.
4-To coordinate between Management and the employees.
5-To coordinate with the government departments.
6-To maintain and update existing data of all the employees.
7-To assist with audit authorities.
8-To maintain financial records.
9-To maintain discipline cases, promotions, transfer/posting, training of the employees.
10-To supervise pension cases, benevolent fund, G P fund, group insurance of the employees.
11-To ensure the issuance of medical cards, office cards, to the employees and discharge certificates.
12-To provide all kind of logistics support for officials.
13-To arrange traveling, lodging, air ticketing, hotel reservations and TA/DA claims.
14-To manage and supervise official pool of vehicles.
15-Management of Utility services
16-Perform Protocol duties as and when required.
17-Supervise over all security arrangement of the office.
18-To maintain and management office buildings and office equipment.
19-To supervise and manage incoming/outgoing mail and coordination with courier.
20-Handling, receiving and dispatch of all kinds of material meant for import and export in cost effective manner.
21-To keep close relationship with shipping agencies, transport companies, clearing agent and government departments so that all kinds of logistics (sea, air land may be handled appropriately.
22-To supervise all kind of security matters of offices at Karachi
1-To supervise and manage office decorum, attendance of all employees and tasks of support staff on daily basis.
2-To supervise completion of pay rolls.
3-To manage filling system of the documents.
4-To coordinate between Management and the employees.
5-To coordinate with the government departments.
6-To maintain and update existing data of all the employees.
7-To assist with audit authorities.
8-To maintain financial records.
9-To maintain discipline cases, promotions, transfer/posting and training of the employees.
10-To supervise pension cases, benevolent fund, G P fund, group insurance of the employees.
11-To ensure the issuance of medical cards, office cards, to the employees and discharge certificates.
12-To provide all kind of logistics support for officials.
13-To arrange traveling, lodging, air ticketing, hotel reservations and TA/DA claims.
14-To manage and supervise official pool of vehicles.
15-Management of Utility services
16-Perform protocol duties duties as and when required.
17-Over all security arrangement of the office.
18-To maintain and management office buildings and office equipment.
19-To supervise and manage incoming/outgoing mail and coordination with courier.
I did MBA with majors in H R (Administration) in first division.
Secured first division in B.Com.
