Executive Assistant & Manager to Chairman and Founder
Gems Education
Total years of experience :16 years, 3 Months
• Prioritized and managed multiple projects simultaneously and followed through on issues in a timely manner.
• Communicated and handled incoming and outgoing communications on behalf of Mr. Varkey.
• Understood the importance of key meetings, building flexibility into the diary and anticipating needs, arranging meetings, and preparing briefing materials.
• Researched new ventures and projects.
• Organized external visits, meetings, and speaking engagements and coordinated briefing material and speeches.
• Prepared materials, presentations and organized the logistics for team meetings, senior management team meetings, off-site, and all-staff meetings.
• Managed heavy communications, calendar scheduling and travel arrangements.
• Coordinated details for social events, dinner, meeting and other public appearances.
• Provided general assistance to the UHNWF.
• Collaborate with senior management and other relevant stakeholders to
align our internal goals with new and existing partner relationships.
• Work directly with the senior management, scheduling their meetings, flights, bill payments, personal events and other appointments on a daily basis. Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.
• Track tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments and organize internal and external meeting including logistical and substantive preparation
• Communicate with 20+ company partners and clients on a daily basis negotiating deals for different brands Worldwide and ensuring mutually beneficial event partnership & promotions that are in line with business objectives and strategy.
• Reached out to and made deals with new office supply providers, cutting annual supply costs by 20%. Hired, trained, and managed 15+ cleaning and maintenance staff
• Planned, organized and executed company’s 100th year celebration by partnering with 12 local community organizations and brands. Facilitated and delivered presentations on behalf of the company employees and worked in collaboration with all Brand Managers, Senior Management and IT. Conducted preliminary research on a variety of topics; drafted materials as needed for the COO and CCO
to COO and Chairman
• Maintain an accurate and detailed calendar for the COO and Chairman,
managed and logged incoming scheduling requests, re-schedule
meetings upon request, proactively communicated changes, and
anticipatedand responded to scheduling conflicts
• Track COO’s tasks and projects to ensure appropriate prioritization of
projects with respect to deadlines and organizational developments
• Awarded Best Assistant 2014 for excellence to Ensure consistent and
efficient interaction with other executive assistants across the organization;
demonstrate poise and tact under pressure and handle
matters with sound judgement and confidentiality
• Performed any other relevant duties as assigned
Provide continuous high quality support to the GM, assess his needs and
requirements and formulate action plans to achieve them
• Responsible for introducing a user-friendly electronic filing system,
which reduced file retrieval time by 33%
• Same duties as listed above
to Managing Director
• Conduct weekly diary meetings with the MD to discuss upcoming
engagements, invitations and other requests
• Act as liaison in coordinating matters between the Managing Director’s
Office and other department heads and managers
• Research and assemble information from a variety of sources for the
preparation of reports and correspondence for the Managing Director
• Achieved an appreciation letter from GM because of providing
exceptional support to managers and co-workers, increasing the
overall efficiency of the office by 30%.
Planned and executed prototype builds and gathered feedback for
further development.
• Created and executed test plans at system and sub-system levels using
graphic design and CAD
• Created and maintained bills of material for assemblies
University of Windsor, Canada
to Dean
• Regularly liaise with the senior academic and administrative team
(Associate Deans; Academic Directors, Departmental Chairs; CAO;
Director, Office of the Dean; Assistant to the Dean, Policy & Planning;
Manager, HR) on a variety of highly confidential, strategic and
operational matters
• Manage the complex schedule of appointments and events for the Dean,
draft correspondence and institution-wide announcements on behalf of
the Dean; screen incoming calls, ensuring priority calls are transferred
and that all calls are managed diplomatically
• Respond to a wide variety of in-person, email and telephone inquiries
from government and school board officials, students, faculty, senior
University personnel, members of the teaching profession, and alumni
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