Procurement Supervisor
GS Engineering and Construction
Total years of experience :8 years, 11 Months
• I lead the Procurement Section for Overhead Transmission (IRRQAA) Project based in Dhurma, Riyadh. Procurement comes under the Planning Department.
Key Accountabilities
Procurement / Logistics / Materials:
• Procurement of main material needed for the project namely, Towers, Cables, Connectors, OPGW, Grounding items and Hardware & Fittings.
• Procurement of all Tools and Equipments needed for the construction work.
• Finding Sub-contractors to do different work of the project. Negotiating Price and Terms with them.
• Finding Equipment Rental companies to take different Equipments on rent, like Auger machines, Cranes, Drills, Loaders, Backhoes, Graders, Trailers etc.
• Finalizing Contracts with sub-contractors.
• Arranging FAT (Factory Acceptance Test) of the material at supplier location.
• Finding Freight forwarders to ship the material. Negotiating Price and Terms with them.
• Reviewing and approving all shipping documents provided by the supplier and the Freight forwarder.
• Arranging Logistics of the procured material from the purchased location, to Riyadh Saudi Arabia.
• Finding Clearance Agents to clear the material from Customs.
• Arranging, reviewing and approving all clearance documents.
• Arranging for the payment of the Clearance amount to the Agent or the Customs Authority directly.
• Arranging Customs Clearance of the material when they reach the country.
• Reviewing and Approving all payment request and handing over to Finance Department.
• Collecting payment updates from the Finance Department and updating the suppliers/sub-contractors.
• Was heading the complete Purchase and Logistics department. This was a manufacturing unit and the purchase of all raw materials, equipments, office supplies, etc were a crucial part.
• Profile included visiting factories for quality inspection of raw materials, Negotiating terms with them, supervising the team in making contracts, signing the contracts, checking the material inward notes, checking material issuance notes etc
• As a part of streamlining the process flow of the department and the company, implemented ERP for Production, Procurement and Store as well as CRM on the Sales and Marketing side.
• All purchases were approved by me and/or Managing Director.
• The Project assigned was with Afghan Wireless Communication Company, Kabul, Afghanistan. Reported in Dubai office and later travelled to Afghanistan. I joined as International Procurement Officer. Later on got promoted as Senior Procurement Officer followed by Assistant Manager - Procurement & Logistics. After 2 years, I got promoted as Deputy Manager - Procurement & Logistics.
• As Deputy Manager - Procurement & Logistics and Assistant Manager - Procurement & Logistics my job profile was:
- Manage 7 Sub-Departments, Local Procurement, International Procurement, Domestic Logistics, International Logistics, Customs Clearance, Main Warehouse and Local Store.
- Each Sub-Department had a Supervisor or a Manager who helped me manage the teams.
- All the team-members used to report to their respective Supervisor/Manager who in-turn used to report to me.
- Approvals and sign-offs of each any every document going out of the department used to go though me. This includes, Purchase Requests, Purchase Orders, Travel Vouchers, Cash Vouchers, Leave forms, Gate passes, Material Requisitions, Store Requisitions etc.
- Conducting internal audits on all the departments randomly.
- Preparing Procurement Budget for company’s Annual Budget.
- Interviewing the required candidates for all the Sub-Departments.
- Obtaining all required approvals for Purchases from the Management.
- Designed an Electronic approval system through SAGE ACCPAC ERP and helped the software vendor to develop it.
- Successfully implemented the Electronic Approval system for entire Procurement (Order Entry) and Inventory Control modules.
- Trained all the users including all the team members and all department requestors and approvers.
- Acted as Admin for both the modules with all user creation with authorizing access levels.
POST GRADUATE DIPLOMA IN COMPUTER APPLICATION