Document Controller
Damac Properties
Total years of experience :14 years, 3 Months
• Maintain document control registers for all incoming and outgoing project documents.
• Making sure that all documentation records to be correctly stored and filed as per archive procedures
• Compose routine project correspondence, transmittals, Letters, minutes, memos, etc.
• Perform quality control checks to ensure Consultant / Contractor generated documents comply with company document management system.
• Interacting with consultant to handle situations pertaining to documentation issues and providing solutions based on the procedures.
• Ensure smooth flow of documents and data to project team members, as per project distribution matrix.
• Make necessary follow-up with the concerned Engineers/ Managers for release of consultant, contractor and internally produced project documents.
• Prepare Document Status reports periodically for project management information for meetings and follow-ups.
• Uploading, processing and collaborating / distributing documents by using E-Builder & MS SharePoint Project Documentation Management software.
• Provide training & guidance on the usage of EDMS to the subordinates, staff of Consultants, Contractors and Subcontractor.
• Active participant in the development of strategies for continuous improvement processes to the current document management system
• Organizing and scheduling Project meetings.
• Processing the Payment Requests received by the Contractor and Consultant by initiating the process defined by the Electronic Data Base System and keep following till it is completed.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain document control registers for incoming and outgoing project documents.
• Ensure proper receipt, registration, reports and distribution of project related technical documents, drawings, procedures and method statements from the Main Contractor.
• Follow-up responses to all submittals send for review/comments internally and externally.
• Prepare RFI’s, correspondences, Transmittals & monthly Quality Reports.
• Ensure that the latest revision and approval status of documents is kept updated continuously.
• Maintain Document Issue Register as per approved PQP for the particular project.
• Collaborate extensively with external and internal auditors, providing in-depth assistance with periodic corporate audits.
• Registering, Updating and log in of Material Approvals, Method of Statements, Inspection & Test Plans (ITP), NCR (Non Conformance Report), FCR (Field Clarification Request), SOS (Site Observation Sheet), TQ’s (Technical Query), IR’s (Inspection Requests) etc. in a more professional manner.
• Maintaining & updating record of Concrete Cube Test Reports, Field Density Tests (FDT) & Material Sampling Reports on a regular basis.
• Compose routine project correspondence & transmittals.
• Prepare IR’s on daily Basis with attachment of inspection checklists with RFI’s, i.e. Reference Drawings, Check Lists and Survey Reports.
• Assisting the Quality Inspectors on day to day Quality activities.
• Provide training & guidance to the subordinates to ensure all information complies with project protocol & standards.
• Responsible for preparation & submission of Project dossier to the Main Contractor & PMC (Project Management Consultant).
• Incorporating comments on Project Dossier raised by TPI (Third Party Inspector), Main Contractor & Consultant by coordinating with QA/QC engineers.
• Follow up with the TPI & Consultant regarding Project Dossier issues & ICOC (Intermediate Certificate of Compliance) issuance.
• Coordinates the transfer of documentation between companies, vendors, and contractors according to Corporation standards and procedures.