HR Operations Manager
DETASAD (Detecon Co. Ltd.)
Total years of experience :9 years, 11 Months
• Managing the HR Ops team on the following:
- Monthly Payroll & End of services
- Offboarding process
- Vacations requests & Tickets
- Contracts & Letters
- Disciplinary actions & investigations
- Medical Insurance
- Government Relations (GOSI/MOL/Qiwa/Mudad/Muqeem/TAQAT).
• Assisting the People Director in developing HR policies and procedures
• Developing HR Operations on ERP system
• Preparing a weekly report on:
(The department's activities, statistics, challenges, and achievements ... etc)
- Assisting the HR Manager in developing HR policies and procedures.
- Developing HR Operations on ERP system.
Supervise the HR Operations team for the following:
- Onboarding & Offboarding processes
- Vacations requests
- Contracts & Letters
- Disciplinary actions & investigations
- Performance Management
- Monthly Payroll & End of services
- Manage monthly payroll related workflow on both of ERP system & Excel.
- Validate reports of payroll and benefits transactions including financial and operational reporting as required.
- Reconcile payroll prior to transmission; process manual check to ensure accurate processing
and recording of company’s payroll.
- Manage and process employees leaves & end of services transactions.
- Uploading employees dues on bank system.
- Provide assistance and advice in regard to payroll.
Preparing monthly and annual HR reports :
- Monthly HR expenses such as: Payroll-leaves entitlements-tickets-overtime ..
- Other reports: Saudization rate-turnover-training hours.
- Responsible for managing HR operations on government websites:
- Working to increase and maintain the percentage of Saudization.
- Uploading the wage protection file and solving problems related if any.
- Issuing employment visas, coordinating with external employment offices.
- Transfer of sponsorship to and from the company as required.
- Changing professions in accordance with the nature of the work of staff.
- Registration and exclusion employees.
- Reporting of occupational injuries and following up.
- Contracts Authentication.
- Updating staff wages .
- Renewal the residence permits & updating the passports informations.
- Issuance the exit re-entry & final exit visas.
- Coordination with the government relations representative regarding these government affairs.
• Personnel :
- Registering employees in ERP system and updating employment records.
- Preparing payroll reports such as: Attendance - Overtime - Deductions ..
- Preparing investigation letters and writing sanctions against violators.
- Preparing and modifying HR forms in line with the HR policies.
- Follow up with medical insurance companies on the claims, offers, registration.
- Coordination and follow up to staff vacations.
- Booking airline tickets.
• Recruitment / Hiring :
- Source potential candidates from various online channels.
- Screen incoming resumes and application forms.
- Interview candidates (via phone, video and in-person).
- Advertise job openings on job boards.
- Provide shortlists of qualified candidates to HR manager.
- Send job offer emails and answer queries about compensation and benefits.
- Handling all onboarding & offboarding process.
• Government Relations Affairs :
- Issuance and Renewal of the company corporate certificates such as :
(CR, Chamber of Commerce, Municipality License, Civil Defense License).
- Process the payments of all government fees.
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