Travel and visa assistant
United Nations Relief And Works Agency For Palestine Refugees In The Near East - Jordan
مجموع سنوات الخبرة :7 years, 1 أشهر
Travel and Visa assistant
• Provides information to staff members and delegations on procedures on official
travel, arrangements, UN passport and visa requirements in accordance with
governing rules and regulations.
• Approves travel authorizations (according to MOI and MOF) including amendments.
• Creates itineraries for staff and dependents, delegations, and staff (consultants,
meeting Participants and contractors) traveling on official business in line with the
current policies.
• Send the application to Geneva and receive the UNDP passport according to the
applications.
• Complete action on all classes of visas upon receipt including screening, quality
assurance and tracking and issuance.
• Liaises with contracted travel agency on complex itineraries and issuance of tickets.
• Provides on-site assistance to high-level officials with regards to arrival/departure at
airports and transportations hubs.
• Provides guidance and information to staff on the reconciliation of travel claims
through our Claims Department in accordance with rules and regulations.
Work on EXPO 2020 event and prepare all the project tool.
• Develop and maintain a basic knowledge of all major initiatives of the Institute, manage
a complex schedule for the CEO and handle frequent reprioritizations that will often
require independent decision making.
• Manage a portfolio of complex initiatives that span one or multiple lines of business.
• Track the CEO’s project deadlines and needs, while also simultaneously meeting one’s
own deliverables.
• Follow up on projects aspects of multiple related projects to ensure the overall
program is aligned to and directly supports the achievement of strategic objectives.
• Report on project success criteria results, metrics, test, and deployment management
activities.
• Work with MOI electronic application and Ministry of foreign affairs and support liaison with the Jordanian authorities for administrative and legal procedures by making calls and sends e-mails to ministries in Jordan, private sector
• Provides administrative support to ensure efficient operation of office, Provides information by answering questions and requests.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Supports team by performing tasks related to organization and strong communication and develops administrative staff by providing information, educational opportunities, and experiential growth opportunities, support HR manager by adding tasks / plans or Planner and to do test for HRO team.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Admin / HR Assistant
Organizes the recruitment and induction process. Maintenance and administration of HR files. Prepares the payroll and salaries, social security, taxes, salary advances. Intervenes in all the disputes related with the national staff. Support liaison with the Jordanian authorities for administrative and legal procedures (Both Jordan and region).
Premiere Urgence Internationale (INGO) March 2018 - Nov 2018
Administrative logistics & Finance Assistant
Logistics management, Office Support, Procurement, Assets Management. Accountancy & Cashbox management. Administration and coordination with the Jordanian authorities (registration documents, Tax, Booking all hotels and flights. Follow up and control the accountancy on a daily basis by assigning financial lines and accounting codes and collects appropriate documents, receipts and purchase orders in compliance with PUI procedures. Maintain excel accounting records (cash book) and accounting files for all expenses, advances, and transfers on a daily basis. Prepare bank reconciliation statements for each month-end closing.
Analyze the cash situation and prepare the cash request for the cash box every week. Pay per-diem and visa for the expats. Follow on visa process for expats.
USAID, Local Monitoring & Evaluation in Office support junior consultant .2018March -2017, since JulyEnterprise Support Project
Collecting and entering data in databases and maintaining accurate records of valuable company information. Support the effective monitoring and evaluation of programs. Collate feedback and learning to support the development. Support the development of ME databases as a tool for effective monitoring
Source details on learning and development interventions, in order to meet organisational, departmental and individual development needs. • arrange the booking of trainers, venues, travel, accommodation and facilities for learning and development events in compliance with ICO policies and procedures. • communicate course requirements and details to delegates, facilities, trainers and external suppliers within agreed timescales. • schedule staff to attend internal and external learning events to meet legal requirements and the wider learning and development strategy. • produce reports on learning and development activity using agreed HR performance indicators. • prepare learning and development materials to a consistently high standard and ensure that they reach the delegate/trainer within agreed timescales. • produce and maintain accurate electronic and manual learning and development records in compliance with ICO polices and procedures.
Italian Embassy visa center, collect the passports and documents for the visa, make sure all the related documents correct, add the information to the Italian embassy website with the applicant fingerprint, send the passport and receive them back with the accept or refuse.
Government And International Relations - American Studies
courses: TOEFL certificate certified from Ministry of Higher Education.