ADMINISTRATIVE ASSISTANT/DOCUMENT CONTROLLER
Samsung C&T Corporation
Total years of experience :3 years, 3 Months
Samsung C&T Corporation - Engineering, Procurement & Construction (EPC)
EMAL Phase 2 CCPP Project (Smelter Power Plant)
February 2013 - till to date
SECRETARY CUM DOCUMENT CONTROLLER (Commissioning Department)
- Reports directly to Commissioning Manager and do tasks as instructed.
- Maintains Manager’s calendar such as schedules, meetings/conference and site visits.
- Took charge of Manager’s business travels (ticket bookings, hotel & restaurants reservations and coordinates to accounts department regarding the expenses.
- Handle parcels to be sent out through courier and dropping of mails.
- Responsible for transmitting submittals of outgoing documents (drawings, procedures, method statements and others) through SPF - SharePoint Folders.
- Responsible for proper documentation/filling of incoming documents and distributes to respective Managers, Engineers and Department Leads.
- Prepare letters and accumulate documents to attach for the submission of Construction Completion (POV), Mechanical Completion and project completion binders.
- Compile documents and attach to Daily Commissioning Plan of the Day (POD) for distribute to Leads, Engineers, Department Heads and Client.
- In-charge of gathering check sheets, data record, test reports and other related documents from Electrical, Mechanical, QA/QC and Commissioning Department for uploading to WinPCS.
- Ensure document flow and distribute timely to appropriate recipients.
- Handle electronic worksheet to put into record the issued, active, closed and expired LOTO (locked out tagged out) Permit to Work, Sanction to Test & Access Permits.
- Maintain and distribute updated status of electronic record of LOTO (locked out tagged out) Work Permits.
- Assist LOTO Permit Controllers with regards to the process of permit issuance and closing.
- Generate and control LOTO Permit to Work, Sanction to Test & Access Permit reference/serial numbers.
- Ensure efficient supply of LOTO Permit Request Forms and Permit Templates.
- Take charge of marking the power plant layout (drawing) for System Map & POV (Pre-Operational Verification) Areas status and update from time to time.
- Prepare & distribute Safety Bulletins for Construction Completion & Mechanical Completion areas, Energization and Testing,
- Generate & control Commissioning Safety Bulletin transmittal numbers.
- Provide support and assistance to the department in any administrative related issues and coordination tasks as and when required.
- Responsible for employee’s attendance, timesheets, overtime request and leave application.
- Responsible to deliver correct and timely information from Administration, Department Manager and Leads to the department members.
- Assist department members to extend their work related concerns, queries and reports to Department Heads or Administration.
- Assist Vendors/TA’s mobilization to Site and arrange gate pass, transportation, and trainings needed for work.
- Took charge of requesting necessary Trainings for the Department to be able to work at Site.
Gulf Contractors Irrigation, Agriculture & Landscape
(Al Sharafi Group of Companies)
April 2012 - February 2013
• SECRETARY / RECEPTIONIST
Advanced Gulf Construction L.L.C
(Al Sharafi Group of Companies)
February 2011 - March 2012
• SECRETARY / RECEPTIONIST
- Prepare letters, mails and faxes to recipients.
- Distributing correspondence and mail, gathering information and compiling diverse reports for the department.
- Prepare worksheets and other computer related works.
- Took charge in proper filing of important documents.
- Responsible for arranging Management's schedule for meetings and site visits.
- Record and report important company matters.
- Responsible to record and follow-up updates of Clients.
- Record, report, follow-up upcoming Tenders for new Projects.
- Assist Tendering Department to prepare requirements for the submission of Tender.
- Assist Tendering Department in preparing Bill of Quantities (BOQ)
- Responsible for incoming and outgoing communications.
- Provide excellent customer service to all visitors and clients both internal & external, either through phone queries or face to face interaction.
- Keeping in record all incoming and outgoing files.
DEGREE: Bachelor of Secondary Education SY 2000 -2004