HR-Admin Officer
ACICO Group
Total years of experience :21 years, 1 Months
• Achievements: Accomplished a saving of 6000 KD yearly for all administration expenses; achieved a saving of 8000 KD annually for hiring staff; achieved making system to keeping all custody of employees; achieved for making electronic archive.
• Strategically direct HR policies to balance employee needs with organizational goals.
• Develop HR-Admin department activities and structure by planning HR policies and procedures.
• Act as a liaison between company departments and suppliers.
• Ensure compliance with organizational policies and procedures, and statutory regulations.
• Manage incentives and allowances for new employees.
• Manages day-to-day administrative aspects of the organization.
• Provides administrative support for HR executives.
• Organizes, compiles, and updates company personnel records and documentation.
• Process all employee residency-related procedures.
• Follow up with employees (resigned or terminated) regarding their residency status.
• Maintains office services, organizes office operations, manages correspondence, designs filing
• systems, and interacts with vendors.
Career Graph:
• Executive Secretary (Jan 2015 - Jan 2017)
• Secretary (Oct 2009 - Oct 2011)
• Receptionist (Sep 2008 - Oct 2009)
Highlights:
• Successfully implemented various process improvement initiatives to expedite administrative functions, processing invoices and disbursing payments as well as ensure electronic archival of files.
• Significant contributor in obtaining Quality Management Certificate ISO 9001 V20154 for the organization.
Highlights:
• Significant contributor to setting up and managing progress of the center.
Key Responsibilities:
• Managed shop and workflow control and type letters including scheduling, designing and updating data and print forms.
Highlights:
• Played key role in developing electronic library and foreign sources.
Key Responsibilities:
• Maintained seamless flow of communication from vendors, customers, applicants and other parties by screening calls and forwarding to the appropriate parties.
• Assisted the executive team in developing complex presentations, composing, preparing and distributing letters, memos, e-mail, meeting notices, and other related documents using Power Point and related Microsoft products.
• Collaborated with IT for organizing materials for meetings, presentations and training sessions based on business and operational requirements.
• Managed office correspondence related to incoming / outgoing (international) mails / courier to be dispatched to appropriate divisions. Maintained updated electronic library and foreign sources.
• Rendered support to the executive team by composing, preparing and distributing letters, memos, e-mail, meeting notices, and other related documents using advanced features of Microsoft Office.
• Coordinated accommodations, logistics and banquets for visitors, meetings and dinners aimed at enhancing client satisfaction by rendering superior quality service.
• Consolidated and evaluated employee data reports to be presented to the senior management for realigning policy decisions.
• Drafted and presented annual and quarterly report of the contracted companies with the audit office based on business and operational requirements.
Key Responsibilities: As Executive Secretary / Secretary
• Assisted the head of office in implementing administrative and business controls pertaining to day to day operations based on statutory regulations.
• Focused on setting up and managing meetings between the General Manager with the medical companies as well as with supplier of medical drugs.
• Updated invoices received from suppliers in the accounting program and recorded the invoices numbers based on accounting and audit requirements.
• Ensured effective resolution of department's inquiries regarding the work of the Committee and fulfillment of requirements of quality management.
• Received visitors and guests for the General Manager and recorded complaints and requests from the visitors.
• Maintained and organized diaries; planned or scheduled appointments and meetings based on business as well as operational requirements.
• Liaised with facilities management for setting up meeting rooms with requisite infrastructure prior to scheduled meetings
• Updated records, compiled minutes of meetings and followed up with concerned stakeholders on progress of assigned projects.
• Drafted memos, external correspondence and reports based on requirements of the senior management. Generated and presented various status reports for senior management decision making.
• Managed office correspondence based on business as well as operational requirements. Prepared PowerPoint presentations for conferences, sales meeting, training workshops etc.
As Receptionist
• Conducted general office duties such as ordering supplies, creating inventory lists, maintaining records, managing telephone records of staff, basic bookkeeping functions.
• Followed up on the committee's decisions between the Social Research Office and the Medical Office.
• Coordinated front desk activities related to receiving and routing visitors to concerned departments, managing telephone calls at board numbers.
Key Responsibilities:
• Managed shop and workflow control and type letters including scheduling, designing and updating data and print forms.