Procurement Secretary
Reliance Electromechanical Plumbing and Contracting Co. LLC
Total years of experience :16 years, 9 Months
Prepare Letter of Intent and Purchase Order and send to suppliers and originating requests.
Attend telephone calls and emails.
Work with Procurement Engineers and Procurement Manager to complete the duties as necessary
Maintain and organized documents that are accessible to all users.
Maintain Document Recordings and Logs.
Document Control like filing, photocopying, scanning, and fax.
Request Quotations from different suppliers.
Prepare Price Comparison, correspondences.
Locate suppliers through internet, catalogues.
Respond to inquiries about order status, changes and cancellations.
Perform other duties assigned from time to time.
Protects the Company’s value by keeping the information confidential.
Duties and Responsibilities:
Maintain and organized documents that are accessible to all users.
Maintain Document Recordings and Logs (Shop drawings, Material Submittal, Pre-qualifications, RFI, QA/QC, Delivery Notes and etc.
Prepare Reports required by the Department Heads as necessary.
Manpower attendance on daily basis.
Document Control like filing, photocopying, scanning, and fax.
Receive Outgoing and Incoming documents for distribution to concerned department.
Prepare Document Submittals for submission to Main Contractor.
Assist Staff in their request for Sick Leave, Vacation Leave, Medical Claims and others pertaining to admin matters.
Provide Clerical Support to the team.
Prepare communication letter.
Communicate with the department head.
Protects the Company’s value by keeping the information confidential.
Perform other duties assigned from time to time.
Duties and Responsibilities:
Preparation of Quotation, Proforma Invoice, Commercial Invoice, LBD Invoice.
Prepare Statement of Account in Excel file for comparison of previous and current statement.
Do bank reconciliation and report any findings to accountant.
Prepare Journal Voucher for the released of payments.
PDC Receipting, Deposit the On‐date Cheque collection to the bank.
Sorting out documents for accounts reconciliation and attachments.
Assist the Sales team and prepare sales documents for distribution.
Prepares material submittal for distribution to customers.
Help the sales team by performing telesales.
Follow up the payments with current Statement of Account from customers that are already due.
Greet, assist and direct customers to concerned staff on time.
Arrange couriers for pick up and collection of documents.
Maintain cleanliness and orderliness of the reception area.
Maintains manual recording of issued Invoice and Delivery Order.
Attend telephone calls and direct to concerned person. Answers telephone inquiry.
Document control like filing, photocopying, scanning and fax.
Provide admin and clerical support.
Make business communication letter and sorting out emails and forward directly to concerned staff for proper
actions.
Prepare Offer Letter and Contract.
Protects organization value by keeping the information confidential.
Communicate with the department head.
Perform other duties that may be assigned from time to time.
Responsible and personally accountable for Receipting, handling and depositing of company funds in accordance with Head Office Instructions and policies:-
Issuance and safekeeping of Official Receipts and Provisional Receipts.
Safekeeping and depositing of all PDC on its due dates.
Depositing of all collections and intact not later than the next banking day.
Disbursement of company fund in accordance with H.O. instructions.
Preparation of petty cash voucher, commission voucher, release of payment, and summary of replenishment.
Issuance and safekeeping of checks.
Preparation of Daily Collection Report, Weekly Cash Position Report, Daily Accountability Report, Notice of Returned/replacement check if there is any and other reportorial requirements on specified cut-off dates and Monthly production report as may be required by VP-at-Interest.
To act as custodian of all company properties and shall be responsible for safekeeping of the same. Definitely no pre-signing, altering, tampering and printing of forms without H.O. approval.
To maintain cleanliness and orderliness of the office and Implement strictly office decorum.
Maintains and adopt a good reasonable system recording, filing, and updating of records of fixed assets, accountable forms, office supplies and premium cards.
Attend inquiries of policyholders and salesforce, re: Insurance applications, cash loan, cash surrender value, policy conservation to avoid delay in settlement of benefits and preparation of policy contract
Coordinate the activity of BM, records minutes of meeting, assist whenever there is scheduled seminar, prepare and type office contracts and correspondences and report to H.O. whatever anomalies observed in the branch.
Perform other duties that may be assigned from time to time.
Responsible for posting the collection in the ledger cards.
Review and screen loan applications for credit investigation.
Attend prospect clients inquiry and endorse them to proper staff .
Perform other duties and clerical task that may be assigned.
Attend and Accept payments of customers.
Take orders of the customers.
Responsible for cleaning the area before living the counter.
Perform other task as may be assigned.
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