Supervisor
confidential
Total years of experience :30 years, 9 Months
• Handling the manpower planning with coordination with project management and functional management.
• Monitoring and managing the recruitment till mobilizing candidates.
• Sourcing, Monitoring and Coordinating with recruitment agencies.
• Negotiating salary and benefits with candidates.
• Preparing candidate summary report for management approval.
• Conducting bulk interviews through abroad agencies for Manual employees and mobilizing them.
• Contributing to the establishment of policies & procedures surrounding HR related work.
• Following up on visa application and issuance; managing documentation required to hire candidates.
• Drafting reports to management and internal clients on hiring statistics and recruitment status.
• Source CVs, arrange interviews and inform the shortlisted candidates for different vacancies.
• Make sure and follow up properly with administration department for visa processing and mobilization of new employees.
• Maintain all office systems in accordance with the prescribed standards to ensure smooth functioning of the dept.
• Maintain databases and logs in accordance with departmental needs.
• Maintain records and file data according to category.
• Prepare reports and schedules.
• Prepare monthly Time Sheets in ERP for dept. employees calculating man hours worked on each project.
• Processing Payment Certificates in ERP for consultants.
• Manage departmental administration including coordination with other departments.
• Conduct department orientations for new employees within the department.
• Assist in preparing and updating of new and existing procedures for the department.
• Assist in preparing and amending various and existing contracts and agreements.
• Follow up with other cost centers regarding renewal of agreements and contracts.
• Review the staff requisition status report and ensure proper updates are made.
• Schedule Meetings and other Travel arrangements.
• Source CVs, arrange interviews and inform the shortlisted candidates for different vacancies.
• Make sure and follow up properly with administration department for visa processing and mobilization of new employees.
• Maintain all office systems in accordance with the prescribed standards to ensure smooth functioning of the dept.
• Maintain databases and logs in accordance with departmental needs.
• Maintain records and file data according to category.
• Prepare reports and schedules.
• Prepare monthly Time Sheets in ERP for dept. employees calculating man hours worked on each project.
• Processing Payment Certificates in ERP for consultants.
• Manage departmental administration including coordination with other departments.
• Conduct department orientations for new employees within the department.
• Assist in preparing and updating of new and existing procedures for the department.
• Assist in preparing and amending various and existing contracts and agreements.
• Follow up with other cost centers regarding renewal of agreements and contracts.
• Review the staff requisition status report and ensure proper updates are made.
• Schedule Meetings and other Travel arrangements.
• Acting as the focal point in the Office in respect of all personnel matters like administration and recruitment of the company staff.
• Advise and assist all Office staff in relation to personnel policies to ensure that applicable staff rules and regulations are implemented and correctly applied.
• Coordinated all administrative matters with the Administrative Department and Support pertaining to the branches of the company.
• Provided administrative and logistic support to all staff needed in the execution of their duties.
• Coordinated and Supported the work of all facilities like Transport, Supply, Management and Administration;
• Ensures that the company’s administrative policies and procedures are implemented and correctly applied
• Manages Petty cash
• Ensures that all internal control systems related to expenditure are being implemented as established in the organizational procedures
• Maintaining a spreadsheet each month for payroll detailing any changes to employee pay, details, benefits, overtime etc. Ensure the accuracy of this information and that it is completed in time for payroll cut off each month.
• Preparing and implementing the leave program for the employees.
• Arranging the payment of staff salaries through the computerised payroll system.
• Calculating and recording sickness payments and processing time sheets.
• Calculating payroll from time sheets and general payroll administration.
• Ensuring all permanent & temporary staff are paid on time.
• Maintaining accurate records of sick/maternity/other leaves.
• Attach new employees to the computerised pay system.
• Processing expenses and overtime claims.
• Arranges reservations and routing for passengers.
• Conducts in person/phone sales.
• Plans route and computes ticket cost, using schedules, rate books, and computer.
• Reads coded data on tickets to ascertain destination and marks tickets.
• Informs sub travel agents in other locations of space reserved or available.
• Respond to customer inquiries with accurate up-to-date information.
• Provide superior customer service.
• Manages Petty Cash.
• Other day to day activities of the office.