Facility Supervisor
Jones Lang Lasalle
Total years of experience :11 years, 4 Months
Responsible of hard services and some of the soft services tasks @ MEA PSC \{ Middle East Planning Service Center \}
Responsible of a big part of MEA PSC Move, Start Up & Communication Plan
Member of Emergency Response Team (ERT)
Developing and training to key users on Audio-Visual equipments
Initiating the office guide MEA PSC
Responsible on Conferences & Meeting Spaces
Training employees on Resource Schedule (RS)
Facilitating the Medical Services and Nursing rooms
Full Responsibility of Fleet Department
Issuing Security Badge System
Facility On-boarding to new hires
Responsible on operating Reception Services
work with the Facilities Manager to support all facilities activities.
assist and manage building functions including Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.
outside contractors in support of the Facilities Department, including maintaining records and contracts,
Coordinating project activities, and providing scheduling support.
Handling all the problems that may face the flow of work.
Role about 5-10 runners and collectors.
Preparing records for office furniture, Warehouses Contents.
Responsible of Cleaning labor, Security labors such as performance staff records, movement records, attendance sheets, Petty cash and salaries….etc.
Checking periodically on fire alarm systems in all branches, Warehouses, CSO’s in all Governorates.
Responsible of Maintenance in 4 buildings, 4 warehouses & 10 CSO and engage at any new constructions will be done.
Other responsibilities like Transportation, dealing with Spraying Company, Plants Company, Business trips and Employees issues like internal movements, new hires, Entertainments….etc. )
Responsible for administration and coordination of work phases.
Assist and provide local consultations.
Engage in meetings and progress reports as needed.
Responsible for purchasing.
Prospecting, identifying opportunities, building new business relationships.
Conducting face to face meetings, making sales presentations.
Generating revenue for the project.
Focusing on growing existing accounts and acquiring new clients, for the duration of the project to ensure its success.
Facilities:
• Transportation:
1. Receiving transportation requests from various departments mainly the operation department.
2. Initiating transportation routes everyday for daily trips
3. Organizing routes for employees outside Egypt with finishing all related procedures.
4. Preparing time sheet, petty cash & expenses statements.
5. Responsible of cars maintenance (20 Units) & making deals with several service centers.
6. Responsible for fuel consumption plus making stats between fuel consumption and maintenance
7. Renewing cars licenses of the company at Alexandria, Port Said & Sues).
8. Finally full responsibility of transportation cycle from lead generation till success closing.
• Public relations:
1. Receiving reservation memos for company's employees in different hotel at Cairo, Alexandria, Port said, Suez & Al Arish )
2. Handling all abroad missions for Egyptian & foreign engineers including ticketing and reserving at hotels out of the country.
3. Added new standards for handling documents, and replaced them with computerized Version
• Support Service:
1. Responsible for maintenance of the building
2. Preparing time sheet of service and secure labors
3. Evaluating new labors to work with the company
Updating and confirming some basic information with customers concerning their listing on our online directory then meet and assist them to the senior executives.
First period from January 2002 till June 2005:
• The control and searching department:
1. Checking out and consulting every administrating & financial document in the company through 28 branches in Egypt.
2. Making a report on each visit about the efficiency of the stuff and using equipments in a proper way.
3. Discussing the report with the branch manager in order to correct the path of work and ensure productivity of the stuff under his management.
4. Renewing old mistakes and fixes it.
5. Arrange, co-ordinate and find new way for the work flow between all departments and branches.
Second period from June 2005 till November 2005(The marine cargo dept.)
• The marine cargo department :
1. Receiving declarations from clients.
2. Inspecting damage happened to client's goods.
3. Evaluating damage in a report with photos.
4. Filing the accident.
5. Making documentary letters for clients.
6. Adjusting the claim according to the conditions of the insurance policy.
7. Giving the client his recovery after signing a quittance.
8. Sending the documents of the claim to the lawyer.
9. Making statistics to any client to see if we could pay for him or not.