Total Years of Experience: 16 Years, 10 Months
July 2013
To Present
Executive Secretary - Home & Personal Care Finance & Marketing
at Unilever Pakistan Limited
Location :
Pakistan - Karachi
-
May 2012
To June 2013
Office Coordinator
at Mahindra Satyam
Location :
United Arab Emirates - Dubai
• Primarily assisting the VP & Head of MENA & Turkey and generally supporting the sales team.
• Coordinating meetings and maintaining my reporting manager's calendar.
• Processing vendor payments via the company's online system.
• Processing my reporting manager's personal payments.
• Making travel plans and hotel arrangements on a monthly basis.
• Maintaining and filling confidential contract, agreements and legal documents.
• Drafting business letters, emails, etc and liaising with top level management and clients.
• General IT troubleshooting such as network access, installing programs on new laptops and ensuring maintenance of the server.
• Coordinating the usage and setting up video and voice conference bridges.
• Maintaining a monthly petty cash fund for the onsite Dubai office
• Maintaining office stores such as stationery, excess laptops and pantry items on a monthly basis.
• Assisting in organizing exhibitions and events.
• Coordinating meetings and maintaining my reporting manager's calendar.
• Processing vendor payments via the company's online system.
• Processing my reporting manager's personal payments.
• Making travel plans and hotel arrangements on a monthly basis.
• Maintaining and filling confidential contract, agreements and legal documents.
• Drafting business letters, emails, etc and liaising with top level management and clients.
• General IT troubleshooting such as network access, installing programs on new laptops and ensuring maintenance of the server.
• Coordinating the usage and setting up video and voice conference bridges.
• Maintaining a monthly petty cash fund for the onsite Dubai office
• Maintaining office stores such as stationery, excess laptops and pantry items on a monthly basis.
• Assisting in organizing exhibitions and events.
November 2011
To March 2012
Executive Secretary
at TWI Middle East FZ - LLC
Location :
United Arab Emirates - Dubai
Duties/Responsibilities include but not limited to the following:
• Greet visitors in a courteous, professional manner. Answer basic questions about the nature of the business and provide general company information, and determine whether they should be given access to specific individuals.
• Perform general office duties such as ordering supplies and maintaining the stores.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• File and retrieve corporate documents, records, and reports. Updating personnel files. Keeping updated record for staff annual and other leaves etc.
• Make travel and hotel arrangements for TWI managers, Trainers and Staff.
• Attend meetings in order to record minutes. Compile, transcribe, and distribute minutes of meetings
• Provide administrative assistance mainly to the Operations Manager and other company officers as required or as requested including correspondences, typing, information research, filing and taking telephone messages. Drafts memos/letters as appropriate. Manage and maintain operations manager’s schedules. Setting manager's personal appointments.
• Prepare responses to correspondence containing routine inquiries.
• Greet visitors in a courteous, professional manner. Answer basic questions about the nature of the business and provide general company information, and determine whether they should be given access to specific individuals.
• Perform general office duties such as ordering supplies and maintaining the stores.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• File and retrieve corporate documents, records, and reports. Updating personnel files. Keeping updated record for staff annual and other leaves etc.
• Make travel and hotel arrangements for TWI managers, Trainers and Staff.
• Attend meetings in order to record minutes. Compile, transcribe, and distribute minutes of meetings
• Provide administrative assistance mainly to the Operations Manager and other company officers as required or as requested including correspondences, typing, information research, filing and taking telephone messages. Drafts memos/letters as appropriate. Manage and maintain operations manager’s schedules. Setting manager's personal appointments.
• Prepare responses to correspondence containing routine inquiries.
March 2009
To September 2011
Confidential Executive Secretary/Assistant
at Karachi Electric Supply Company
Location :
Pakistan - Karachi
Responsibilities include;
• Maintaining confidential/non-confidential data in form of paper documentation and electronic information
• Reading, writing & editing various types of letters & presentations, including proof reading of the internal publications
• Monitoring processes relating to payments made to numerous vendors including keeping a record of each payment.
• Assisting the manager in day-to-day tasks when required to
• Compiling monthly-goal reports of all departmental employees and presenting it to the manager.
• Maintaining calendars, scheduling appointments and reserving meeting rooms.
• Making travel and accommodation arrangements.
• Maintaining and balancing petty cash fund.
• Operating office equipment such as photocopier, fax machine, and calculator; coordinates the servicing of equipment.
• Operating a personal computer and Blackberry phone to access e-mail, electronic calendars, and other basic office support software.
• Completes various request forms for office supplies and equipment as directed
Optional Extra Duties:
Collaborating with personnel from regional offices to collect data pertaining to planned/scheduled power shutdowns of areas all over Karachi, compiling the given data into a report and submitting it to be printed/broadcasted via the media on a daily basis in order to inform the general public of power shutdowns in their areas in advance as per regulation of the Government of Pakistan.
• Maintaining confidential/non-confidential data in form of paper documentation and electronic information
• Reading, writing & editing various types of letters & presentations, including proof reading of the internal publications
• Monitoring processes relating to payments made to numerous vendors including keeping a record of each payment.
• Assisting the manager in day-to-day tasks when required to
• Compiling monthly-goal reports of all departmental employees and presenting it to the manager.
• Maintaining calendars, scheduling appointments and reserving meeting rooms.
• Making travel and accommodation arrangements.
• Maintaining and balancing petty cash fund.
• Operating office equipment such as photocopier, fax machine, and calculator; coordinates the servicing of equipment.
• Operating a personal computer and Blackberry phone to access e-mail, electronic calendars, and other basic office support software.
• Completes various request forms for office supplies and equipment as directed
Optional Extra Duties:
Collaborating with personnel from regional offices to collect data pertaining to planned/scheduled power shutdowns of areas all over Karachi, compiling the given data into a report and submitting it to be printed/broadcasted via the media on a daily basis in order to inform the general public of power shutdowns in their areas in advance as per regulation of the Government of Pakistan.
March 2008
To March 2009
Projects Coordinator
at Bridging Britain in association with Gizelle Communications
Location :
Pakistan - Karachi
Responsibilities:
• Building, developing and managing core brands
• Developing written content for the brand’s website
• Drafting professional business & communication letters
• Attending business meetings with clients
• Interviewing Brand managers and CEOs for the company’s publications
• Creating Power Point presentations for various brands
• Building, developing and managing core brands
• Developing written content for the brand’s website
• Drafting professional business & communication letters
• Attending business meetings with clients
• Interviewing Brand managers and CEOs for the company’s publications
• Creating Power Point presentations for various brands
August 2007
To February 2008
English Copywriter
at Spectrum Communications affiliated with Dentsu Young and Rubicam
Location :
Pakistan - Karachi
Responsibilities:
• Experience in writing feature articles and creative print ad copy
• Collaborated with art directors and senior copywriters to develop, generate and sell ideas and marketing concepts
• Developed excellent research skills
Clients:
• Allied Bank
• Caltex
• PIA
• Descon Engineering
• Election Commission of Pakistan (Pitch)
• UNICEF - Extensive background research for a major campaign
• Spectrum’s in-house newsletter and corporate print ad
• Experience in writing feature articles and creative print ad copy
• Collaborated with art directors and senior copywriters to develop, generate and sell ideas and marketing concepts
• Developed excellent research skills
Clients:
• Allied Bank
• Caltex
• PIA
• Descon Engineering
• Election Commission of Pakistan (Pitch)
• UNICEF - Extensive background research for a major campaign
• Spectrum’s in-house newsletter and corporate print ad
July 2007
To September 2007
Assistant Editor
at Synergy Advertising
Location :
Pakistan - Karachi
Assisted in the Editing of Synergizer Magazine and was a Web Moderator for the company's website www.brandsynario.com
Share on Facebook
Share on Twitter
Share Via Email